Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Burgess and Niple, Inc. for improvements to the Olentangy Trail, from Antrim Park to Bethel Road. The costs for these professional services will be $149,977.41.
Background: This extension project will involve preparing plans for widening the trail, constructing a ramp from the trail to Bethel Road and constructing a path along Bethel Road to Anheuser Busch Park on Olentangy River Road. It will also involve analysis of existing vehicle, bicycle, and pedestrian patterns, improvement alternatives and best practices for safely integrating trail users into a busy commercial area fronted by a high traffic roadway.
The project is intended to be a two stage contract, with the first stage to include Preliminary Engineering. Pending successful completion of the Preliminary Engineering phase, a contract modification will be submitted to City Council for Stage 2, with the scope of design development and final plan submittals.
Requests for Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on September 24, 2015 and received by the Recreation and Parks Department on October 15, 2015. Proposals were received from the following companies:
Company Status
ADR Associates (MAJ)
Burgess and Niple (MAJ)
Carpenter/Marty Engineering (MBE)
CHA Consulting (MAJ)
CT Consultants (MAJ)
EL Robinson Engineering (MAJ)
IBI Group (MAJ)
JMT (MAJ)
Jones Stuckey (MAJ)
Korda (MAJ)
MS Consultants (MAJ)
OHM Advisors (MAJ)
Patrick Engineering, Inc. (MAJ)
Prime AE (MBE)
Ribway Engineering (MBE)
Stantec (MAJ)
After reviewing the proposals that were submitted, the selection team determined that Burgess and Niple was the most responsive proposal.
Benefits to the Public: Safe access for thousands of residents along the Bethel Road/Olentangy River Road corridor by: widening the trail from 9’ to 12’ to increase capacity; installing guardrail separation along sections where 315 and trail are too close for trail users and motorist safety; constructing a fully compliant connector ramp from the trail to Bethel Road; constructing a shared use path along Bethel Road to Olentangy River Road/Anheuser Busch Park, creating a new, easy access trail head.
Community Input Issues: Involvement with the local constituency of residents and business owners will be conducted early on and will continue throughout the project.
Emergency Justification: An emergency exists in that it is immediately necessary to enter into said contract due to the schedule limits imposed by the federal funding and environmental review requirements.
Fiscal Impact:
Principal Parties:
Burgess and Niple, Ltd
5085 Reed Road, Columbus OH 43220
Brian Moore: (614) 459-2050
Contract Compliance Number: 310885550
Contract Compliance Expiration Date: September 12, 2016
Number of Columbus Based Employees: 25 +
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Burgess and Niple, Inc. for Olentangy Trail improvements design; to authorize the expenditure of $149,977.41 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($149,977.41)
Body
WHEREAS, it is necessary to enter into a contract with Burgess and Niple, Inc. for Olentangy Trail improvements design;
WHEREAS, it is necessary to authorize the expenditure of $149,977.41 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Burgess and Niple, Inc. for Olentangy Trail improvements design.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $149,977.41 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510316-100000 (Greenways Projects) 644625 6621 $149,977.41
SECTION 6. That the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approvals by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.