Explanation
BACKGROUND: The Columbus Health Department was awarded $232,330 in grant monies from the
Homeland Security Department for the 2006 Metropolitan Medical Response System program. Of this award,
the Central Ohio Trauma System received a $10,000 agreement to provide emergency information to the non
-English speaking public in the event of bioterrorism activity in central Ohio. This ordinance is needed to
modify a contract with the Central Ohio Trauma System for $15,000 for the time period April 1, 2007 through
October 31, 2007. This contract modification will provide the process and protocols to determine triage,
treatment and admission criteria during prolonged mass casualty incidents and provide planning resources to
convene a committee of medical ethicists, multi-disciplinary health care providers, public health
representatives, first responders, emergency management personnel and community leaders.
Why couldn't the need for the additional services be foreseen when the contract was originally awarded? This award is the result of additional planning by the Columbus Metropolitan Medical Response System community collaborative system in place.
Why would it not be in the City's best interest to have the additional contract requirement awarded through competitive bidding? In the MMRS grant application monies were budgeted for community subcontracts. The Central Ohio Trauma System has worked in collaboration with the Columbus Metropolitan Medical Response System since its inception in 1997 and possesses a vast array of knowledge, experience and expertise in the area of ethics and standard of medical care. The Central Ohio Trauma System also represents hospitals throughout the central Ohio region. For all of these reasons COTS was selected to conduct these emergency services.
How was the price for the additional goods or services determined
Verbal negotiations based on staff and time needed to achieve objective.
What is the additional amount to be expended under the modification?
The contract is to be modified as follows:
Vendor Original Amount Increase Modified Amount
Central Ohio $10,000.00 $15,000.00 $25,000.00
Trauma System
Emergency action is requested to provide for these services by the grant ending date of December 31, 2007.
FISCAL IMPACT: The funds to modify and increase this contract are budgeted in the Health Department Grants Fund, Metropolitan Medical Response System Grant, Fund 251.
Title
To authorize and direct the Board of Health to modify and increase a contract for mass casualty planning services with the Central Ohio Trauma System, to authorize the expenditure of $15,000.00 from the Health Department Grants Fund, and to declare an emergency. ($15,000.00)
Body
WHEREAS, it is necessary to modify and increase a contract with the Central Ohio Trauma System for mass casualty planning services; and,
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to modify a contract with the Central Ohio Trauma System for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to modify and increase a contract (ED030113) with the Central Ohio Trauma System.
SECTION 2. That the expenditure of $15,000.00 is hereby authorized from the Health Department Grants Fund, Fund No. 251, Health Department, Division 50-01, Grant Number 507051, OCA 507051, Object Level One 03, Object Level Three 3336.
SECTION 3. That this modification is in compliance with Section 329.16 of the Columbus City Code.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.