Title
To amend the Department of Public Safety's 2013 Capital Improvements Budget; to authorize the City Auditor to transfer funds between projects within Public Safety's Capital Funds; to authorize the Finance and Management Director to enter into contract with Mil-Pro Marine for the purchase of Fire rescue boats and related equipment for the Division of Fire; to authorize the expenditure of $127,050.00 from the Safety Bond Fund; and to declare an emergency. ($127,050.00)
Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order with Mil-Pro Marine for rescue boats for the Division of Fire in the amount of $127,050.00. The Division of Fire has a need to replace
seven (7) rescue boats and related equipment for use in emergency water rescue operations. The Division of Fire has fourteen rescue boats located at various fire stations throughout the City. Seven of the current rescue boats currently in service are due for replacement and will be replaced with this purchase.
Bid Information: Bid solicitation SA005089 was opened on 8/29/2013 for the purchase of rescue boats and related equipment for the Fire Division with Mil-Pro Marine, a Majority company, submitting the only bid in response to the solicitation. The boats and related equipment bid by Mil-Pro Marine meet the specifications associated with this solicitation.
Contract Compliance: Mil-Pro Marine ~ FID #300389713; expires 8/23/2015
Emergency Designation: Emergency action is requested as funds are needed immediately to ensure prompt acquisition of the aforementioned equipment.
FISCAL IMPACT: This ordinance authorizes an expenditure of $127,050.00 from the Safety voted Bond Fund 701. Funds exist within Public Safety's capital budget for this purchase. A transfer between projects within Public Safety's voted bond funds and an amendment to the 2013 Capital Improvement Budget are necessary to complete this transaction.
Body
WHEREAS, the Fire Division has a need to purchase seven (7) rescue boats for use in their emergency water rescue operations; and
WHEREAS, bids were solicited for these boats via the Purchasing Office's bid solicitation SA005089, with Mil-Pro Marine submitting the sole responsive bid; and
WHEREAS, it is necessary to enter into contract with Mil-Pro Marine for the purchase of the rescue boats for emergency rescue operations; and
WHEREAS, it is necessary to transfer funds between projects within Public Safety's Capital Funds and amend the 2013 Capital Improvement Budget in order to complete this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to purchase said rescue boats and related equipment, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the 2013 Capital Improvement Budget is hereby amended as follows:
Fund: 701 Current Revised Difference
Fire Apparatus Replacement - Medics 340101-100002 ~ Voted 2008 $2,000,000 $1,900,582 ($99,418)
Fire Defibrillator Replacement 340116-100000 Councilmatic SIT $33,460 $0 ($33,460)
Fire Apparatus Replacement 340101-100000 Voted Carryover $474,347 $607,225 $132,878
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within Public Safety's G. O. Bond Fund 701 as follows:
From
Fire Apparatus Replacement - Medics 340101-100002 ~ Voted 2008/OCA 713402/ OL3 6600 $99,417.84
Fire Defibrillator Replacement 340116-100000 Councilmatic SIT/OCA 701116/ OL3 6600 $33,460.00
To
Fire Apparatus Replacement 340101-100000 Voted Carryover/OCA 644559/ OL3 6600 $132,877.84
SECTION 3. That the Finance and Management Director be and is hereby authorized to enter into contract with Mil-Pro Marine for the purchase of rescue boats and related equipment for the Fire Division in accordance with the terms and conditions of the aforementioned bid solicitation.
SECTION 2. That the expenditure of $127,050.00, or so much thereof as may be necessary, be and is hereby authorized from the Fire Division's Safety Bond Fund, Fund 701, Division of Fire No. 3004, Object Level One 06, Object Level Three 6652, OCA 644559, Project #340101-100000 Fire Apparatus Replacement.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.