Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Miscellaneous Medical Supplies for the Division of Fire, the largest user to and including March 31, 2005. Formal bids were opened by the Purchasing Office on January 31, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000119DRM). FL001203, with Bound Tree Medical LLC, contract compliance number 31-1739487, and FL001205, with Emergency Medical Products, contract compliance number 39-1164909, were established in accordance with bids received. These companies are not debarred according to the Federal Excluded Parties Listing.
1) Amount of additional funds: The estimated annual expenditure for the contract is $324,000.00. The Division of Fire must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2) Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contract.
3) Reason other procurement processes not used: Time is of the essence and the extension will allow the Division of Fire to provide Miscellaneous Medical Supplies to the Firefighters in a timely manner.
4) How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. The Division of Fire must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of goods to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Miscellaneous Medical Supplies, with Bound Tree Medical LLC and Emergency Medical Products, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bids; and
WHEREAS, vendors have agreed to extend FL001203 and FL001205 at current prices and conditions to and including March 31, 2005, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to provide necessary miscellaneous medical supplies, this was submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend FL001055 for an option to purchase Uniforms thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL001203 with Bound Tree Medical LLC and FL001205 with Emergency Medical Products to and including March 31, 2005.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.