Explanation
BACKGROUND: This ordinance establishes a Universal Term Contract for the option to Purchase Public Health Service (PHS) Pharmaceuticals for the Department of Health for use in Health Department Operations. The purchase of these Pharmaceuticals is in accordance with the PHS contract pricing as mandated in the 1992 Veterans Health care Act, section 602, subsection 340B. The City's pricing is discounted from these prices. The term of the proposed option contracts would be through April 30, 2016 with the option to extend this contract subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on January 17, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004737). Eighteen (18) bids were solicited. One (1) bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Capital Wholesale Drug Co CC#314377882 (expires 8-28-2014)
Total Estimated Annual Expenditure: $250,000.00.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Department of Health will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to contract for the option to Purchase PHS Pharmaceuticals for the Department of Health with Capital Wholesale Drug Co. and to authorize the expenditure of One dollar from the Mail, Print Services and UTC Fund. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 18, 2012 and opened responses on January 17, 2013 and selected the lowest responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Department of Health to obtain PHS Pharmaceuticals; and
WHEREAS, this Purchase of PHS Pharmaceuticals are necessary to allow the Department of Health to maintain their operations, and
WHEREAS, the contract will be in effect for three (3) years to and including April 30, 2016, with the option to extend for One (1) additional year subject to mutual agreement of both parties; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option for the Purchase PHS Pharmaceuticals on an as needed basis by the Department of Health for the term ending April 30, 2016 with the option to extend subject to mutual agreement for One (1) year in accordance with Solicitation No. SA004737 as follows:
Capital Wholesale Drug Co. All Items $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.