Explanation
This legislation is to authorize the purchase of four (4) HLA (Hydraulic Launch Assist) Automated Side Loader vehicles for the Department of Public Service, Refuse Collection Division as part of the Clean Cities grant.
The City of Columbus, Finance and Management Department, Fleet Management Division, has been awarded a grant from the United States Department of Energy (DOE) through the local Clean Cities Coalition designee, Clean Fuels Ohio. The funding opportunity is titled "Clean Cities FY09 Petroleum Reduction Technologies Projects for the Transportation Sector," Area of Interest 4, and was created through the American Recovery and Reinvestment Act of 2009 to fund cost-shared projects that expand the use of alternative fueled vehicles and advanced technology vehicles as well as the installation or acquisition of infrastructure necessary to directly support an alternative fueled vehicle or advanced technology vehicle.
The purchase orders will be established with Columbus Peterbilt/ESEC Corporation to purchase four (4) automated side loaders with Hydraulic Launch assist for the Division of Refuse Collection based on a universal term contract. The Refuse Collection Division is responsible for mechanized refuse collection throughout the City of Columbus.
Emergency action is requested so that a purchase order can be issued as soon as possible, thereby ensuring that deadlines of the vendor are met.
Columbus Peterbilt/ESEC Corporation Contract Compliance No.: 34-1285858; Expiration 07/13/2012
Fiscal Impact: Funding for the base truck and 25% of the HLA upgrade will be funded through the 2010 Capital Improvement Budget in the Refuse Collection G.O. Bond Fund. The base cost of the four automated side loader is $1,024,516.00; ($256,129.00 each). An additional amount of $112,232.00 is necessary for the upgrade to HLA. Of this, 25% will be transferred from the Refuse Collection G.O. Bond Fund to the Clean Cities Grant fund. The remaining $84,174.00, representing 75% of the cost of the HLA upgrade, will be funded by the Clean Cities grant.
Title
To authorize the Finance and Management Director to establish a purchase order with ESEC Corporation Inc. for the purchase of four (4) HLA Automated Side Loader Trucks for the Public Service Department, Refuse Collection Division; to authorize and direct the City Auditor to transfer $28,058.00 from the Refuse Collection GO Bond Fund to the Clean Cities grant fund; to authorize the City Auditor to appropriate $112,232.00 to the Clean Cities grant fund; and to authorize the expenditure of $1,024,516.00 from the Refuse Collection GO Bond Fund and $112,232.00 from the Clean Cities grant; and to declare an emergency. ($1,136,748.00)
Body
WHEREAS, there is a need to replace automated side loader refuse collection trucks for the Public Service Department, Refuse Collection Division; and
WHEREAS, there is an established universal term contract with Columbus Peterbilt/ESEC Corporation ; and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division , Department of Public Service, in that it is immediately necessary to issue a purchase order for refuse collection vehicles so that vendor deadlines are not missed, thereby preserving the public health, peace, property, safety, welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to issue a purchase order with ESEC Corporation for 4 (four) HLA Automated Side Loader vehicles for the Refuse Collection Division, Department of Public Service.
SECTION 2. That the transfer of cash and appropriation be and hereby authorized within the Refuse Collection G.O. Bond Fund for the Refuse Collection Division as follows:
Transfer from:
Project / Project Name / O.L. 01/03 Code / OCA Code / Amount
520001-100003 / Mechanized Collection Equip-Automated Side Loaders / 06-6652 / 730103 / $28,058.00
Transfer to:
Project / Project Name / O.L. 01/03 Code / OCA Code / Amount
520001-100003 / Mechanized Collection Equip-Automated Side Loaders/ 10-5501 / 730103 / $28,058.00
SECTION 3. That the transfer of cash between the following funds be authorized as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520001-100003 /Mechanized Collection Equip-Automated Side Loaders / 10-5501 / 730103 / $28,058.00
Transfer to:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
220 /451035-200000 / Clean Cities Program/80/0886 / 451035 /$28,058.00
SECTION 4. That the sum of $112,232.00 be and hereby is appropriated from the unappropriated balance of Fund 220, General Government Grant Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 to Dept-Div. 45-05, the Division of Fleet Management as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
220 /451035-200000/Clean Cities Program/ 06-6652 / 451035 / $112,232.00
SECTION 5. That the expenditure of $1,024,516.00 or so much thereof as may be needed, is hereby authorized from the Refuse Collection G.O. Bond Fund, Dept/Division: 59-02, Fund 703, OCA 730103, project number 520001-100003 Object Level 01:06, Object Level 03: 6652.
SECTION 6. That the expenditure of $112,232.00 or so much thereof as may be needed, is hereby authorized from the Dept/Division: 45-05, Clean Cities Program grant 451035, Fund 220, OCA 451035 Object Level 01:06, Object Level 03: 6652.
SECTION 7. That the City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
SECTION 8. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.