Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to enter into contract with Horizon Technology Inc for the purchase of an Automated Sample Extraction System with Trade-In for the Division of Sewerage and Drainage, Surveillance Laboratory. The system will be utilized to analyze oil and greases produced from commercial and industrial wastewater that have the potential of clogging sewer lines. The system replaces old technology and uses the solvent x-Hexane per the Montreal Accord. The Surveillance Laboratory asked for the trade-in of six (6) Model 4750 Extraction Systems. Furthermore the new extraction system meets the United States Environmental Protection Agency (USEPA) Method 1664A Determination of Oil and Grease and Non-polar Material.
The Purchasing Office opened formal bids on April 27, 2006. One (1) bid was received. The bid was deemed non-responsive for failure to submit the bid package in its entirety. The company submitted the cover page, proposal page and signature page only. Due to this fact, this ordinance is being submitted as waiver legislation.
Horizon Technology Inc bid $25,175.00 for the complete system. The trade-in amount was $3,000.00 and the supplier extended an additional discount of $2176.00 for a total of $19,999.00.
$25,175.00 - $3,000.00 (Trade-In) - $2,176.00 (Additional Discount) = $19,999.00
Supplier: Horizon Technology Inc. (02-0457387)
Fiscal Impact: $19,999.00 is budgeted and needed for this purchase.
Emergency legislation is being requested so that the system can be purchased and installed at the earliest time available so that Surveillance Laboratory can begin using the new sampling technology.
Title
To authorize the Director of Finance and Management to establish a purchase order with Horizon Technology Inc for the purchase of an Automated Sample Extraction System for the Division of Sewerage and Drainage, to authorize the expenditure of $19,999.00 from the Sewerage System Operating Fund, to waive the requirements of competitive bidding, Columbus City Code Section 329.06 and to declare an emergency. ($19,999.00)
Body
WHEREAS, the Division of Sewerage and Drainage, Surveillance Laboratory in an effort to meet USEPA Method 1664A Determination of Oil and Grease and Non-polar Material, requested the purchase of an Automated Sample Extraction System that meets said standard, and
WHEREAS, the bid proposal requested the option for bidders to quote for the trade-in of six (6) Model 4750 extraction systems that no longer meet current USEPA testing methods, and
WHEREAS, the Purchasing Office opened bids on April 27, 2006 and received one (1) bid, and
WHEREAS, the bid from Horizon Technology Inc was deemed non-responsive for failure to submit the bid proposal in its entirety, and
WHEREAS, the Division of Sewerage and Drainage wishes to enter into contract and waive the provisions of competitive bidding Columbus City Code Section 329.06, and
WHEREAS, a purchase order will be issued in accordance with the terms and specifications of Solicitation Number: SA001967 on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to enter into contract so that the system can be purchased and installed at the earliest time available so that Surveillance Laboratory can begin using the new sampling technology with Horizon Technology Inc for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Horizon Technology Inc for the purchase of an Automated Sample Extraction System for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $19,999.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, OCA 605105, Object Level 1: 06, Object Level 03: 6697
Section 3. That this Council finds in the best interest of the City of Columbus to waive the provisions of Columbus City Code 329.06.
Section 4. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.