City of Columbus - File #: 0854-2006

• File #: 0854-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/27/2006
• In control: Safety Committee
• On agenda: 6/12/2006
• Final action: 6/14/2006
• Title: To authorize and direct the Director of Finance and Management to issue a purchase order to King Business Interiors, Inc. for the purchase of office furniture; to waive the provisions of competitive bidding; and to declare an emergency. ($18,521.00)

Date	Ver.	Action By	Action	Result
6/14/2006	1	MAYOR	Signed
6/14/2006	1	CITY CLERK	Attest
6/12/2006	1	Columbus City Council	Approved	Pass
6/12/2006	1	COUNCIL PRESIDENT	Signed
6/1/2006	1	Safety Drafter	Sent to Clerk's Office for Council
5/30/2006	1	Safety Drafter	Sent for Approval
5/30/2006	1	Auditor Reviewer	Reviewed and Approved
5/30/2006	1	CITY AUDITOR	Reviewed and Approved
5/30/2006	1	Safety Drafter	Sent for Approval
5/30/2006	1	CITY ATTORNEY	Reviewed and Approved
5/26/2006	1	Safety Drafter	Sent for Approval
5/26/2006	1	SAFETY DIRECTOR	Reviewed and Approved
5/26/2006	1	Safety Drafter	Sent for Approval
5/26/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
5/26/2006	1	FINANCE DIRECTOR	Reviewed and Approved
5/25/2006	1	ODI DIRECTOR	Reviewed and Approved
5/24/2006	1	Safety Reviewer	Reviewed and Approved
5/24/2006	1	Safety Reviewer	Reviewed and Approved
5/24/2006	1	EBOCO Reviewer	Reviewed and Approved
4/27/2006	1	Safety Drafter	Sent for Approval

Title

To authorize and direct the Director of Finance and Management to issue a purchase order to King Business Interiors, Inc. for the purchase of office furniture; to waive the provisions of competitive bidding; and to declare an emergency. ($18,521.00)

Explanation

BACKGROUND:

Need: There is an immediate need in the Columbus Division of Fire to purchase office furniture for the Professional Standards Unit's new location.  This legislation authorizes the Director of Finance and Management to issue a purchase order to King Business Interiors, Inc. for said furniture.  This ordinance waives competitive bidding to take advantage of the pricing offered by King Business Interiors, Inc. attained via formal competitive bid solicitation SA001855 for the Columbus Police Division. Funding for this purchase was approved by Ordinance 0116-2006 that passed 4/3/2006.  King Business Interiors, Inc. was chose to maintain the continuity of office furniture that will be used in the office space to be occupied by the Police and Fire Divisions at 738 East Long Street in Columbus.

Bid Information:                     Competitive bidding is being waived for this purchase.

Contract Compliance:                     311624533

Emergency Designation:                                          Emergency action is requested to expedite the purchase of this furniture.

FISCAL IMPACT:

Budgeted Amount:                        Funds were approved via Ordinance 0116-2006 that passed 4/3/2006; this ordinance is to enter into a contract for the purchase using the Auditor's Certificate established therefor.

Body

WHEREAS, a need exists in the Division of Fire to purchase new office furniture for it's Professional Standards Unit; and

WHEREAS,                     competitive bidding is being waived to take advantage of pricing offered by King Business Interiors, Inc. and to insure these furniture purchases maintain continuity with the office furniture purchased by the Police Division; and

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is immediately necessary to purchase said furniture, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

Section 1.                     That the Director of Finance and Management be and is hereby authorized and directed to issue a purchase order to King Business Interiors, Inc. for the purchase of uniforms and supplemental for the Division of Fire.

Section 2.                      That the expenditure of $60,042.31 be issued or so much thereof as may be necessary, be and is hereby authorized from the Division of Fire as follows:

*$41,522.00 from existing Auditor's Certificate AC025669 as authorized by Ordinance 0116-2006, passed 4/3/2006

*$18,521.00 from Safety Bond Fund 701; OCA 644559; Apparatus Project 340101; OL3 6640

Section 3.                     This Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.

Section 4.                     That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.