Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to extend the custodial services contract with Dove Building Services, Inc. for the Police Academy at 1000 North Hague Avenue from March 1, 2008, to February 28, 2009, in the amount of $301,690.00. The original contract was authorized by Ordinance 1810-2004, passed November 4, 2004, and funded for a four-month period beginning November 1, 2004, through February 28, 2005. This original contract was based upon formal bids, but due to a shortage of funds, the 12-month bidding could not be funded at the time, thereby necessitating a waiver of bids and a four-month contract. Upon the passage of the 2005 Budget, the contract based on the formal bids was entered into for a 12-month period covering March 1, 2005, through February 28, 2006, by Ordinance 0091-2005, passed February 9, 2005. This was extended for one year by Ordinance 0327-2006, passed March 1, 2006, and again for a one year period by Ordinance 0225-2007, passed February 27, 2007. This extension is the third of four one-year renewal options. This contract is in compliance with the City's Responsible Wage provisions.
Emergency action is requested to ensure custodial services at the Police Academy are not interrupted.
Fiscal Impact: The Facilities Management Division budgeted $301,690.00 in the 2008 General Fund budget for this contract extension. In 2007, $284,420.00 was authorized by Council. In 2006, $289,612.00 was authorized by Council. This ordinance authorizes the expenditure of $301,690.00 for a twelve-month period.
Dove Building Services, Inc. (MBE) Contract Compliance Number 31-0918594, expiration date 12/10/2009.
Title
To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with Dove Building Services, Inc., for custodial services at the Police Academy at 1000 North Hague Avenue; to authorize the expenditure of $301,690.00 from the General Fund; and to declare an emergency. ($301,690.00)
Body
WHEREAS, Ordinance No. 1810-04, passed by City Council on November 4, 2004, authorized the Public Service Department, Facilities Management Division, to enter into a contract with Dove Building Services, Inc. for custodial services at the Police Academy, and
WHEREAS, it is necessary to renew the contract with Dove Building Services, Inc. for an additional twelve months beginning March 1, 2008, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to extend a contract with Dove Building Services, Inc. ensuring custodial services at the Police Academy are not interrupted, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to extend a contract with Dove Building Services, Inc. for custodial services at the Police Academy at 1000 North Hague Avenue from March 1, 2008, through February 28, 2009.
SECTION 2. That the expenditure of $301,690.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450041
Object Level 1: 03
Object Level 3: 3396
Amount: $301,690.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.