Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into contract with Volcanic Manufacturing, LLC. for the purchase of Tactical Police Bicycle Gear. The purchase of the gear will allow for better protection and reduce the risk of injury for law enforcement officers during crowd management situations. This gear provides the most protection and allows for maneuverability while riding bicycles, thus reducing the risks of injury while wearing this type of gear.
Bid Information: The formal bid for the Tactical Police Bicycle Gear, RFQ007189, was opened on November 9, 2017. Three bids were received. Columbus Lumber submitted a bid for all lines referenced at $64,163.00. Volcanic Manufacturing LLC., submitted a bid referencing all lines at $41,775.00. Complete 1 Solutions submitted a bid for only two lines at $11,837.00. Division of Police personnel reviewed the bid and recommended Volcanic Manufacturing LLC be awarded lines 10, 20, 30, 40, and 50 totaling $35,550.00 to contract with the City of Columbus Division of Police. Columbus Lumber was awarded lines 60 and 70 totaling $15,582.00.
Contract Compliance Number: CC017250, expires 11/09/2019
Emergency Designation: Emergency legislation is requested to purchase the Tactical Police Bicycle Gear to reduce the risk of injury and preserve the lives of law enforcement personnel.
FISCAL IMPACT: This ordinance authorizes an expenditure of $35,550.00 from the Law Enforcement Seizure Fund for the purchase of Tactical Police Bicycle Gear from Volcanic Manufacturing, LLC. Funds were budgeted in the Law Enforcement Seizure Fund for this purpose.
Title
To authorize the Director of Finance and Management to enter into a contract with Volcanic Manufacturing, LLC for the purchase of Tactical Police Bicycle Gear for the Division of Police; to authorize the expenditure of $35,550.00 from the Law Enforcement Seizure Fund; and to declare an emergency. ($35,550.00)
Body
WHEREAS, the Division of Police is in need of Tactical Police Bicycle Gear; and
WHEREAS, Volcanic Manufacturing, LLC. was the lowest and most responsive bidder; and
WHEREAS, funds of $35,550.00 are budgeted and available for this purchase within the Division of Police Law Enforcement Seizure Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract for the purchase of Tactical Police Bicycle Gear to reduce the risk of injury and preserve the lives of law enforcement personnel, thereby preserving the public peace, property, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract with Volcanic Manufacturing, LLC. for the purchase of Tactical Police Bicycle Gear for the Division of Police.
SECTION 2.That the expenditure of $35,550.00 is authorized in Fund 2219 Law Enforcement Seizure Fund in Object Class 02 Supplies and Materials, per the accounting codes in the spreadsheet attached to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.