Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to enter into a professional services contract with Ascension Construction Solutions LLC in the amount of up to $500,000.00 for the Roadway - Material Testing and Inspection 2023 project.
The intent of the Request for Proposal was to provide the City of Columbus, Department of Public Service, with additional resources for the continuing, contractual access to construction inspection services and materials testing for City of Columbus projects. The contract may also be used for non-City projects for which the City is providing construction inspection services and materials testing.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Materials Testing and Inspection 2023 contract. The project was formally advertised on the Vendor Services and Bonfire websites from July 20, 2023, to August 17, 2023. The city received eight (8) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on August 24, 2023. The following responses evaluated were from:
Company Name City/State Majority/ODI Certification
Ascension Construction Solutions Columbus, OH MBE
CTL Engineering, Inc. Columbus, OH MBE
Dynotec Columbus, OH MBE
Prime CM&S Columbus, OH Majority
Anser Advisory Management, LLC Columbus, OH Majority
The Mannik & Smith Group, Inc. Columbus, OH Majority
DLZ Ohio, Inc. Columbus, OH MBE
True Inspection Services, LLC Columbus, OH MBE
Ascension Construction Solutions received the highest score by the evaluation committee and will be awarded the Roadway - Material Testing and Inspection 2023 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Ascension Construction Solutions.
The ODI certification for Ascension Construction Solutions was in good standing at the time the contract was awarded.
As part of their proposal, Ascension Construction Solutions has proposed the following 4 subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
CTL Engineering Columbus, Ohio MBE
DLZ Ohio, Inc. Columbus, Ohio MBE
Environmental Design Group Columbus, Ohio Majority
Stantec Consulting Services, Inc. Columbus, Ohio Majority
2. CONTRACT COMPLIANCE
The contract compliance number for Ascension Construction Solutions is CC023827 and expires 08/17/2024.
3. FISCAL IMPACT
Funding for this contract is available within Fund 2241, the Private Construction Inspection Fund, and within Fund 5518, the Construction Inspection Fund.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an assigned City of Columbus MBE/WBE Program goal of 20% as provided by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
Title
To authorize the Director of the Department of Public Service to enter into a professional service contract with Ascension Construction Solutions for the Roadway - Material Testing and Inspection 2023 project; and to authorize the expenditure of up to $500,000.00 from the Private Construction Inspection Fund and the Construction Inspection Fund to pay for the contracts. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for continuing, contractual access to additional resources that are necessary to provide inspection expertise and various material testing services; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Material Testing and Inspection 2023 project; and
WHEREAS, Ascension Construction Solutions submitted the best overall proposals for this project; and
WHEREAS, it is necessary to enter into contract with Ascension Construction Solutions for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an assigned City of Columbus MBE/WBE Program goal of 20% as provided by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be, and hereby is, authorized to enter into professional service contracts with Ascension Construction Solutions located at 4200 Regent Street, Suite 200, Columbus, OH 43219 for the Roadway - Material Testing and Inspection 2023 project in an amount up to $500,000.00.
SECTION 2. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund) and the expenditure of $350,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5518 (Construction Inspection Fund) in Dept-Div 5912 (Design and Construction), Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.