Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Tyevco, Inc. for the VCT Flooring Improvements Project. The contract amount is $56,235.00, with a contingency of $8,765.00, for a total of $65,000.00 being authorized by this ordinance.
Antrim, Whetstone, and Retreat at Turnberry Shelterhouses are rental facilities that are utilized by members of our community to celebrate with their families and friends. These facilities regularly host baby showers, graduation parties, family reunions, weddings, business meetings, and countless other special moments. Combined, they host approximately 350 events and 35,000 guests each year. The Vinyl Composition Tile (VCT) floors in these three facilities are showing extensive age, wear, and discoloration from over 20 years of use. This project will improve the aesthetics of the facilities, make them more desirable for rental customers, and extend the life of our facilities.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on October 13, 2020, and received by the Recreation and Parks Department on November 6, 2020. Proposals were received from the following companies:
Tyevco, Inc. (MAJ): $56,235.00
ProCon Professional Construction Services, Inc. (MAJ): $57,447.00
Mann Roofing & Construction (MBE): $76,644.00
Bomar Construction Co., Inc. (MAJ): $76,725.00
Columbus Abatement Company (MAJ): $81,990.00
After reviewing the bids that were submitted, it was determined that Tyevco, Inc. was the lowest and most responsive bidder. Tyevco, Inc. and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Tyevco, Inc.
1678 West Audubon Blvd., Lancaster, Ohio 43130
Scott Boggess, 614-284-0251
Contract Compliance Number, Tax ID: 005691, 31-1626034
August 19, 2021
Emergency Justification: Emergency action is requested to allow the project to be completed as soon as possible while the facilities are closed through February 2021. Starting this project in conjunction with the facility closures will minimize lost revenue and impact on rentals in 2021.
Benefits to the Public: Improving rental facilities makes them more appealing to our rental customers. Discolored, damaged, and aged tiles make facilities less appealing and may result in a reduction in rentals. We pride ourselves on offering low cost and well maintained facilities to our communities, and this project will assist with that. These improvements also help maintain or increase revenue for Columbus Recreation and Parks and this helps support programming throughout the city.
Community Input/Issues: Feedback from our rental customers has been simple. They want facilities that are open, clean, and free from damage. They do not need high end finishes and appreciate the low cost options that we offer. Removing stained and worn carpet is in line with their expectations at our rental facilities.
Area(s) Affected: Citywide (99), Antrim - Northwest (34), Whetstone - Clintonville (39), Retreat at Turnberry - Far East (58)
Master Plan Relation: This supports the department’s Master Plan by expanding revenue producing amenities and maximizing the use of existing recreational facilities. It will also enhance the programming and offerings at the facility.
Fiscal Impact: $65,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Tyevco, Inc. for the VCT Flooring Improvements Project, to authorize the transfer of $65,000.00 within the Recreation and Parks Voted Bond Fund, to authorize the amendment of the 2020 Capital Improvements Budget; to authorize the expenditure of $65,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($65,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Tyevco, Inc. for the VCT Flooring Improvements Project; and
WHEREAS, it is necessary to authorize the transfer of $65,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2020 Capital Improvements Budget Ordinance 2521-2020 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $65,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Tyevco, Inc. for the VCT Flooring Improvements Project so the project can be completed while the facilities are closed through February 2021, for the preservation of public peace, property, health, welfare, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Tyevco, Inc. for the VCT Flooring Improvements Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $65,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2020 Capital Improvements Budget Ordinance 2521-2020 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510035-100004; Facilities Improvements - Contingencies (Voted Carryover) / $0 / $65,000 / $65,000 (to match cash)
Fund 7702; P510035-100004; Facilities Improvements - Contingencies (Voted Carryover) / $0 / ($65,000) / $0
Fund 7702; P514009-100000; VCT Flooring Improvements (Voted Carryover) / $0 / $65,000 / $65,000
SECTION 7. For the purpose stated in Section 1, the expenditure of $65,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof,, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.