Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Co. in the amount of $718,368.29 to encumber funds in connection with the Conversion of Circuit 7218 Project. As part of this project existing circuit 7218 (7.2kV) shall be converted to 14.4kV and fed from existing 14.4kV circuit 14083. All 7.2kV transformers shall be replaced with 14.4kV transformers. All hardware not 15kV class rated shall be replaced. Circuits shall be reconductored where needed and old conductors removed. Poles and crossarms shall be replaced where needed. The Division of Power shall supply all transformers. The contractor shall supply all labor, equipment and all material except transformers.
CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two (2) bids on September 24, 2014. These bids were received from: J. Ranck Electric. - $952,420.41, and U.S. Utility, Inc. - $718,368.29.
The lowest and best bid was from U.S. Utility Contractor Co. for $718,368.29. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
FISCAL IMPACT: This project will expend $718,368.29 for the conversion of Circuit 7218 as directed by the Project Engineer, and $71,836.83 for inspection which will be paid from the Electric G.O. Bonds Fund.
CONTRACT COMPLIANCE INFORMATION: Contract Compliance Number, 34-1606689, expires: 5/31/2016, FBE.
Title
To authorize the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Co. for the Conversion of Circuit 7218 Project for the Division of Power; and to authorize the transfer of $790,205.12; to amend the 2014 Capital Improvements Budget; to authorize the expenditure of $790,205.12; and to declare an emergency. ($790,205.12)
Body
WHEREAS, two (2) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on September 24, 2014 for May 8, 2014 for the Conversion of Circuit 7218 Project; and
WHEREAS, U.S. Utility Contractor Co., was the lowest and best bid; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor, Co. to convert Circuit 7218; and
WHEREAS, it is necessary to transfer money within the Electricity G.O. Bonds Fund for the Conversion of Circuit 7218 Project; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Electricity G. O. Bonds Fund to convert Circuit 7218; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power, Department of Public Utilities, in that it is immediately necessary to authorize the Director to enter into a construction contract for the conversion of Circuit 7218 at the earliest possible date for the preservation of the public health, peace, property, and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for Conversion of Circuit 7218 Project with U.S. Utility Contractor Co. 3115 E. 17th Avenue, Columbus, OH 43219 in the amount of $718,368.29 in accordance with the terms and conditions of the contract on file in the Office of the Division of Power; and to pay up to a maximum amount of $718,368.29 for construction services and $71,836.83 for Department of Public Service inspection services.
SECTION 2. That the City Auditor is hereby authorized to transfer $83,579.81 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power Division 60-07, Object Level One 06, Object Level Three 6625, as follows:
CARRYOVER:
TRANSFER FROM:
Project | OCA | Project Name | Amount
670786-100000 |553786| Laurel Canyon SL | $73,455.81
670608-100003 |536083| Dublin Ave Control Building Demo & Duct | $10,124.00
TRANSFER TO:
Project | OCA | Project Name | Amount
670829-100001 | 538291 | Conversion of Circuit 7218| $83,579.81
SECTION 3. That the City Auditor is hereby authorized to transfer $706,625.31 within the Electricity G.O. Bonds Fund, Fund 553, Division of Power Division 60-07, Object Level One 06, Object Level Three 6625, as follows:
UIRF CARRYOVER:
TRANSFER FROM:
Project | OCA | Project Name | Amount
440007-100000 |440007| UIRF (Voted Carryover) | $609,932.70
440007-100000 |440007| UIRF (Unvoted Carryover) | $96,692.61
TRANSFER TO:
Project | OCA | Project Name | Amount
670829-100001 | 538291 | Conversion of Circuit 7218| $706,625.31
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
553 | 670786-100000 | Laurel Canyon SL | $73,455 | $0 | -$73,455
553 | 670608-100003 | Dublin Ave Control Building Demo & Duct | $0 | $10,124 | +$10,124
(establish authority to match cash)
553 | 670608-100003 | Dublin Ave Control Building Demo & Duct | $10,124 | $0 | -$10,124
553 | 670829-100001 | Circuit 7218 Conversion | $0 | $83,579 | +$83,579
SECTION 5. That the 2014 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the cost of the construction contract stated in Section 1 herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
553 | 440007-100000 | UIRF (Voted Carryover) | $613,404 | $3,471 | -$609,933
553 | 440007-100000 | UIRF (Unvoted Carryover) | $96,692 | $0 | -$96,692
553 | 670829-100001 | Circuit 7218 Conversion | $83,579 | $790,204 | +$706,625
SECTION 6. That an expenditure up to $790,205.12 is hereby authorized for the Conversion of Circuit for Dept./Div. 60-07, Project No. 670829-100001, Object Level Three 6625, as indicated below:
Fund No. | Fund Name | Project No. | Project Name | OCA | Amount
553 | Electricity G.O. Bonds Fund | 670829-100001 | Conversion of Circuit 7218 | 538291 | $790,205.12
SECTION 7. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.