Explanation
Capital improvement projects undertaken by the Transportation Division generally include several or all of the following components: design, right-of-way acquisition, utility relocation, construction and inspection. The amount encumbered for inspection is ordinarily a percentage of the project's construction expense and is subject to many variables including but not limited to unforeseen conditions, weather, construction change orders, urban versus rural location and so on. An estimated amount for inspection for each project is encumbered from capital improvement funds simultaneous to the construction being authorized by City Council. There is motivation to encumber only what is needed and no more for estimated inspection requirements in order to free as many dollars as possible for future capital improvement projects. Actual inspection costs are then billed against these encumbrances with that revenue accruing to the Development Services Fund (Fund 240) from which the city inspectors (Transportation Division employees) are paid. The Development Services Fund, an operating fund, must maintain a positive cash balance. This ordinance provides an additional $158,000.00 to eliminate inspection deficits for the Concrete Rehabilitation and Joint Seal 2004, Alley east of Neil Avenue-King Avenue to Ninth Avenue, Resurfacing 2004 Project #1 (OPWC) and Hard Road Ph. B projects.
Fiscal Impact: Some $52,855.15 is available from cancelled construction inspection encumbrances for construction contracts that have been completed. The remainder of funding for this purpose is available within the 1995, 1999 Voted Streets and Highways Fund from money originally encumbered in connection with Ordinance 1058-2004 passed by City Council July 19, 2004 to reimburse the Sewerage and Drainage Division for Briggs Road rehabilitation costs that were less than anticipated. Some $2,000.00 of the $52,855.15 being cancelled will remain in the Resurfacing project and does not need to be transferred.
This legislation transfers $156,000.00 between projects within the 1995, 1999 Voted Streets and Highways Fund as appropriate. Some of this money is then transferred to and appropriated within other Funds consistent with where the original construction inspection expenses were incurred. Finally, it authorizes the expenditure of $158,000.00 for construction inspection.
Emergency action is requested in the interest of maintaining proper accounting and Fund integrity in a timely manner.
Title
To authorize the City Auditor to transfer $156,000.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the City Auditor to transfer $150,000.00 between Funds; to authorize the appropriation of $30,000.00 within the Local Transportation Improvement Program Fund and $120,000.00 within the Federal State Highway Engineering Fund; to authorize the expenditure of $8,000.00 from the 1995, 1999 Voted Streets and Highways Fund, $30,000.00 from the Local Transportation Improvement Program Fund and $120,000.00 from the Federal State Highway Engineering Fund for outstanding construction inspection charges for the Transportation Division; to authorize the Public Service Director to pay these outstanding construction inspection charges and to declare an emergency. ($158,000.00)
Body
WHEREAS, capital improvement projects undertaken by the Transportation Division generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to unforeseen conditions, weather, construction change orders, urban versus rural location and so on; and
WHEREAS, over a period of time a net inspection deficit has accumulated that must be rectified; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that it is immediately necessary to provide $158,000.00 to eliminate inspection deficits on various projects in order to maintain proper accounting and Fund integrity in a timely manner, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $156,000.00 within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
440005 / Urban Infrastructure Recovery / 06/6600 / 644385 / $19,773.48
530282 / Resurfacing / 06/6600 / 644385 / $31,081.67
590105 / Pedestrian Safety Improvements / 06/6600 / 644385 / $105,144.85
Total Transfer From: $156,000.00
TRANSFER TO
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
530104 / Alley Rehabilitation / 06/6687 / 644385 / $6,000.00
440005 / Urban Infrastructure Recovery / 10/5501 / 644385 / $19,773.48
530282 / Resurfacing / 10/5501 / 644385 / $25,081.67
590105 / Pedestrian Safety Improvements / 10/5501 / 644385 / $105,144.85
Total Transfer To: $156,000.00
SECTION 2. That the City Auditor be and hereby is authorized to transfer $150,000.00 between Funds as follows:
TRANSFER FROM
fund / project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
704 / 440005 / Urban Infrastructure Recovery / 10/5501 / 644385 / $19,773.48
704 / 530282 / Resurfacing / 10/5501 / 644385 / $25,081.67
704 / 590105 / Pedestrian Safety Improvements / 10/5501 / 644385 / $105,144.85
Total Transfer From: $150,000.00
TRANSFER TO
fund / grant # / grant / Object Level One/Object Level Three Codes / OCA Code / amount
763 / 563001 / Resurfacing / 80/0886 / 563001 / $30,000.00
765 / 561001 / Hard Road Ph. B / 80/0886 / 561001 / $120,000.00
Total Transfer To: $150,000.00
SECTION 3. That the sum of $30,000.00 be and hereby is appropriated from the unappropriated balance of the Local Transportation Improvement Program Fund, Fund 763, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006, to the Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6687, OCA Code 563001 and Grant 563001.
SECTION 4. That the sum of $120,000.00 be and hereby is appropriated from the unappropriated balance of the Federal State Highway Engineering Fund, Fund 765, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006, to the Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6687, OCA Code 561001 and Grant 561001.
SECTION 5. That the monies appropriated in Sections 3 and 4 above shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the Public Service Director be and hereby is authorized to pay outstanding construction inspection charges totaling $158,000.00 for the Transportation Division as follows:
project or grant# / project or grant / encumbrance / additional inspection required
530282 / Concrete Rehabilitation and Joint Seal 2004 / EL004514 / $2,000.00
530104 / Alley east of Neil Avenue, King Avenue to Ninth Avenue / EL005290 / $6,000.00
563001 / Resurfacing 2004 Project #1 (OPWC) / (new encumbrance needed) / $30,000.00
561001 / Hard Road Ph. B / EA039195 / $120,000.00
Total $158,000.00
SECTION 7. That for the purpose of paying these construction inspection costs, the sum of $158,000.00, or so much thereof as may be needed, is hereby authorized to be expended as follows:
fund / project or grant# / project or grant / O.L. One/O.L. Three Codes / OCA Code / amount
704 / 530104 / Alley Rehabilitation / 06/6687 / 644385 / $6,000.00
704 / 530282 / Resurfacing / 06/6687 / 644385 / $2,000.00
763 / 563001 / Resurfacing / 06/6687 / 563001 / $30,000.00
765 / 561001 / Hard Road Ph. B / 06/6687 / 561001 / $120,000.00
Total $158,000.00
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.