Explanation
Background: The City of Columbus is involved with the City of Hilliard and the Ohio Department of Transportation in a project to widen Hilliard Rome Road. This project consists of the widening of Hilliard Rome Road/Main Street from Roberts Road northward to a point just south of Scioto Darby Road. The project length is 3.1 kilometers (1.92 miles). The project includes street lighting, sidewalks, curbs, enclosed drainage, and 3 meter shoulders (10 feet) for a bike lane between the traveled lane of cars and the curb.
The project will be sold through the Ohio Department of Transportation with the City of Hilliard being the lead local agency. Most of the project is within the Hilliard corporate limits. The intersection at Roberts Road is within the corporate limits of the City of Columbus.
The planned sale for the project is in February, 2007. The design consultant is DLZ Ohio. City ordinance 1323-94, passed July 11, 1994 authorized the Public Service Director to enter into a cooperative agreement with the City of Hilliard to share in the design and construction costs of the improvement. The Ohio Department of Transportation will be finalizing the engineering estimate of the project, then will send the estimate to Hilliard for payment of the local share, prior to the sale date. The City of Columbus will need to send its portion of the local funding to Hilliard once Hilliard receives an invoice from ODOT. This legislation is being prepared in advance of the sale so the City of Columbus can send its share of the project in a timely manner. This ordinance authorizes $250,000.00 to be spent for the City of Columbus local share, taking into account the recent trend of higher than expected estimates and addition of contingency funds.
Emergency action is requested to provide payment to the City of Hilliard in advance of the sale of the project for the local share. The City of Hilliard is the lead agency and will be invoiced by ODOT for the local share which includes City of Columbus funding.
Fiscal Impact: The total cost of the project (including design and real estate) is estimated at $18,638,632.00. The current estimated cost of construction including construction inspection is $13,000,000.00. This is a Federal Aid Project, so FHWA will fund 80% of the project with the remaining 20% of the project funded by the local agencies. The estimated total local share is $2,600,000.00. The local share is split 75% by Hilliard funds and 25% Columbus funds.
OPWC funds have been awarded to the project in the amount of $2,390,000.00. The OPWC funds directly reduce the local share so the local share minus the OPWC funds is $210,000.00. Columbus' share of this amount would be $52,500.00. This legislation authorizes up to $250,000.00 to be expended from the 1995, 1999, 2004 Voted Streets and Highways Fund. This amount adds contingency funds for a higher than expected estimate from the Ohio Department of Transportation. Final construction estimates for other recent projects have been higher than previously expected due to threefold increases in petroleum products and steel. Cement costs have increased up to twice what was experienced only a year ago. $1,500,000.00 is budgeted in the upcoming 2006 bond sale for Hilliard Rome Road. Due to the need for these funds now and the availability of funds from the 2005 bond sale in the Federal State Match Project this project is being legislated now.
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To authorize the Public Service Director to enter into agreement with the City of Hilliard for construction of the Hilliard Rome Road/Main Street widening project from Roberts Road to a point just south of Scioto Darby Road for the Transportation Division; to authorize the expenditure of $250,000.00 from the 1995, 1999, 2004 Voted Streets and Highways Fund; and to declare an emergency. ($250,000.00)
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WHEREAS, The City of Columbus is involved in a project to widen Hilliard Rome Road/Main Street from Roberts Road to a point just south of Scioto Darby Road ; and
WHEREAS, the City of Hilliard will be the lead local agency for this project; and
WHEREAS, the Ohio Department of transportation will be bidding this project and invoicing the City of Hilliard for the local share of this project; and
WHEREAS, it is necessary to authorize the Public Service Director to enter into an agreement with the City of Hilliard and The Ohio Department of Transportation and to authorize the expenditure of $250,000.00 for the City of Columbus share of this project; and
WHEREAS, the City of Columbus will need to provide its share of the local funding to the City of Hilliard once this invoice is received; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that it is necessary to prepare legislation in advance of the invoice so that the City's share of this project can be paid to Hilliard when needed, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into a contract with The City of Hilliard and the Ohio Department of Transportation for the construction of the Hilliard Rome Road Improvement project in the amount of $250,000.00 or so much thereof as may be necessary for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved.
SECTION 2. That for the purpose of paying the cost of the contract, the sum of $250,000.00 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 644385 and project 530208.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.