Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase an existing contract with A & A Painting, LLC, in the amount of up to $276,811.16, for the Bridge Cleaning and Sealing 2015 and 2016 project and to provide payment for construction administration and inspection services.
This is a planned contract modification. Ordinance No. 0938-2016 passed by Council on 4/11/16 authorized the original contract for this project. It stated a contract modification was planned as additional funds became available later in 2016, increasing the contracted amount from $283,188.84 to a maximum of $560,000.00. It also stated additional funds for construction administration and inspection services will be required if the contract amount is increased, taking the total potential project cost to $700,000.00.
The original contract amount: $283,188.84 (PO008004-1, Ord. 0938-2016)
The total of Modification No. 1: $276,811.16
The contract amount including all modifications: $560,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against A & A Painting, LLC.
2. CONTRACT COMPLIANCE
The vendor number for A & A Painting, LLC is 006802. A&A’s contract compliance number is 341703694 and expires 4/22/18.
3. FISCAL IMPACT
Funding for this project in the amount of $346,013.95 is available within the 2016 Operating Funds budget.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow the cleaning and sealing of bridges to continue uninterrupted so the bridges listed within the project plans and specifications will be available to the public for the highest provision of vehicular and pedestrian safety.
Title
To authorize the Director of Public Service to modify and increase the contract with A & A Painting, LLC; to provide for the payment of construction administration and inspection services in connection with the Bridge Cleaning and Sealing 2015 and 2016 project; to authorize the expenditure of up to $346,013.95 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($346,013.95)
Body
WHEREAS, the City of Columbus, Department of Public Service, is engaged in the Bridge Cleaning and Sealing 2015 and 2016 project; authorized by ordinance no. 0938-2016; and
WHEREAS, a planned contract modification is necessary to increase the funding for this project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to modify the contract with A & A Painting, LLC so as to maintain the project schedule and to provide the highest level of vehicular and pedestrian safety possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to modify and increase an existing contract with A & A Painting, LLC, 74 Creed Circle, Campbell, Ohio 44405, for the Bridge Cleaning and Sealing 2015 and 2016 project in the amount of $276,811.16, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Office of Support Services, which are hereby approved; and to pay for the additional necessary inspection costs associated with the project up to a maximum of $69,202.79.
SECTION 2. That the expenditure of $346,013.95, or so much as may be needed, is hereby authorized in Fund 2265 Street Construction Maintenance and Repair Fund in Object Class 03 Purchased Services per the accounting codes in the attachment to this Ordinance.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.