Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology and the Director of the Department of Public Utilities to enter into an annual agreement (Service Contract # L693) with PerkinElmer Health Sciences, Inc., for maintenance and support of the Laboratory Information Management System (LIMS). The original agreement (EL008929) was authorized by ordinance 1738-2008, passed November 24, 2008. The agreement was most recently renewed by authority of ordinance 0556-2013, passed April 8, 2013, through purchase order EL014407. This annual maintenance and support agreement will provide software maintenance and support services for the period June 1, 2014 through May 31, 2015 at a cost of $48,282.00.
LIMS enables the Division of Sewer and Drainage (DOSD) and the Division of Power and Water (DOPW) to manage water quality sample information, incorporate input from plant operations data sources, track 79,000 tests on 16,000 different samples annually, and transfer approved results to end users automatically. The LIMS system allows DOSD and DOPW to satisfy their regulatory reporting requirements more efficiently. This annual maintenance and support agreement is needed to provide for updated LIMS software and access to LIMS technical support. Without this agreement, the City would need to pay a substantially higher new license fee to obtain the latest version of LIMS software, and would be unable to resolve problems with the software requiring LIMS technical support.
This ordinance also requests approval to continue services provided by PerkinElmer Health Sciences, Inc. in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; as it has been determined PerkinElmer Health Sciences, Inc. is the sole distributor of LIMS, and does not utilize distributors or re-sellers due to the complex nature of its product.
FISCAL IMPACT:
In 2012 and 2013, $45,510.00 and $46,875.00 was legislated respectively for software maintenance and support services to support the Laboratory Information Management System (LIMS). This year (2014), passage of this ordinance will authorize the expenditure of $48,282.00 bringing the aggregate total to $766,314.00. Funds have been identified and are available within the Department of Technology, Internal Services Fund.
CONTRACT COMPLIANCE:
Vendor Name: PerkinElmer Health Sciences, Inc. CC#/F.I.D#: 04 - 3361624 Expiration Date: 01/24/2016
Title
To authorize the Director of the Department of Technology and the Director of the Department of Public Utilities to enter into an annual agreement with PerkinElmer Health Sciences, Inc., for maintenance and support of the Laboratory Information Management System (LIMS); in accordance with sole source procurement provisions of Section 329 of the Columbus City Code; and to authorize the expenditure of $48,282.00 from the Department of Technology, Internal Services Fund. ($48,282.00)
Body
WHEREAS, the Director of the Department of Technology and the Director of the Department of Public Utilities have a need to enter into an annual agreement (Service Contract # L693) with PerkinElmer Health Sciences, Inc., for maintenance and support of the Laboratory Information Management System (LIMS), for a term period from June 1, 2014 through May 31, 2015 at a total cost of $48,282.00; and
WHEREAS, the original agreement (EL008929) was authorized by ordinance 1738-2008, passed November 24, 2008. The agreement was most recently renewed by authority of ordinance 0556-2013, passed April 8, 2013, through purchase order EL014407; and
WHEREAS, This annual maintenance and support agreement is needed to provide for updated LIMS software and access to LIMS technical support. Without this agreement, the City would need to pay a substantially higher new license fee to obtain the latest version of LIMS software, and would be unable to resolve problems with the software requiring LIMS technical support.
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, this ordinance is needed to enter into an annual contract for maintenance and support on the LIMS with PerkinElmer Health Sciences, Inc., to avoid interruption of service, thereby preserving the public health, property, peace, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology and the Director of the Department of Public Utilities are hereby authorized to enter into an annual agreement (Service Contract # L693) with PerkinElmer Health Sciences, Inc., for maintenance and support of the Laboratory Information Management System (LIMS), in the amount of $48,282.00 for the term period June 1, 2014 through May 31, 2015
SECTION 2. That the expenditure of $48,282.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-01|Fund:514|Sub-fund:550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $2,945.20 - Electricity
Div.:47-01|Fund:514|Sub-fund:600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $18,733.42 - Water
Div.:47-01|Fund:514|Sub-fund:650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $21,002.67 - Sewers & Drains
Div.:47-01|Fund:514|Sub-fund:675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $5,600.71 - Storm water
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.