Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Facilities Management Division with General Maintenance and Engineering Company, in the amount of $39,493.00 for the renovation of the roof at 544 Woodrow Avenue. The current roof is approximately twenty years old and has been decaying. The renovation will consist of the replacement of the current roof with a granular-textured roof of modified bitumen asphalt. The project was bid with certain LEED elements, per the Mayor's "Get Green Columbus" policy initiative. The project meets LEED requirements for reducing roof heat island effect, incorporating recycled materials, and using locally manufactured materials. The building houses Police Division Precincts 11 and 13. The contractor has sixty days upon notification of the award of the contract to complete the project. The roof will include a 30-year workmanship and material guarantee.
Formal proposals were solicited on July 25, 2005. Three firms submitted bids on August 23, 2005 as follows: (0 MBE, 0 FBE).
General Maintenance and Engineering Co. $39,493.00
Field & Associates, Inc. $48,700.00
VEC Systems $50,400.00
K & W Roofing submitted a bid that was ruled non-responsive by the City Attorney due to incomplete bond documents. It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, General Maintenance and Engineering Company. Contract Compliance Number 31-4188545, exp. 02/25/2008.
Emergency Action is requested so that the contractor will be able to complete this project during good weather.
Fiscal Impact: The Police Division budgeted $45,000.00 in the Capital Improvement Budget for this project. The cost of this contract is $39,493.00.
Title
To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with General Maintenance and Engineering Company for the renovation of the roof at 544 Woodrow Avenue, to authorize the expenditure of $39,493.00 from the Safety Voted Bond Fund, and to declare an emergency. ($39,493.00)
Body
WHEREAS, the roof at 544 Woodrow Avenue is in disrepair and in need of replacement, and
WHEREAS, the Facilities Management Division recommends acceptance of the bid submitted by General Maintenance and Engineering Company as the most responsive and responsible bid, and
WHEREAS; an emergency exists in the usual daily operation of the Facilities Management Division in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with General Maintenance and Engineering Company for a roof renovation at 544 Woodrow Avenue, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with General Maintenance and Engineering Company for the renovation of the roof at 544 Woodrow Avenue.
SECTION 2. That the expenditure of $39,493.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $39,493.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.