Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a professional engineering services contract with DLZ Ohio, Inc. for the Sanitary Sewer System Inflow and Infiltration Remediation Project - Miller/Kelton Area, for the Division of Sewerage and Drainage.
The Miller/Kelton area is located on the East side of the city and is bounded by East Main Street to the North, East Livingston Ave to the South, South Nelson Road to the East, and South Eighteenth Street to the West. The City is aware of occurrences of street, yard, and basement flooding, sanitary sewer surcharges, and sewerage overflows from Designed Sanitary Reliefs (DSRs) and manholes within the Miller/Kelton study area.
The purpose of this project is to conduct a detailed study of the sanitary collection system to identify locations of sewerage overflows out of manholes, sanitary reliefs, sewer system surcharging, sewer backup into basements (known as water-in-basement: WIBs), and identify the causes of these occurrences. The project will clean and televise all combined, sanitary and a limited amount (2,000 lf) of storm sewers within the project boundary; investigate the area's WIB complaints in the past 6 years; build a detailed hydraulic model of the sanitary and combined sewers (includes a thorough flow monitoring, and rain gage program); perform "representative" public and private investigations to estimate the impact of all private and public sources of inflow and infiltration (I&I). After identifying locations and causes, the Engineer will recommend cost effective improvements to the sanitary collection system to mitigate and/or eliminate sanitary sewer surcharges and consequent overflows at manholes, structures, and WIB occurrences for a selected design storm event.
A total of 5 firms submitted RFP's or RFSQ's for the project on 7/18/08: Burgess & Niple, DLZ Ohio, Inc., EMH&T, Gresham Smith and Partners, Inc., and URS. The scoring criteria was similar to the four prior I&I Studies. They were all considered qualified, experienced, and desired. DLZ Ohio, Inc. was selected for the Miller/Kelton Area Project.
B. Contract Compliance No.:
Number: 31-1268980 (MBR)
Expires 04/16/2009
Type of Business: MBR/ASN
C. Emergency Designation:
Emergency designation is not requested.
2. FISCAL IMPACT:
This ordinance authorizes the transfer of funds from within the Sanitary Sewer Revenue Bonds Fund for the purpose of providing the necessary funding required for this expenditure. There will also be an amendment to the 2008 Capital Improvements Budget to provide sufficient budget authority. This legislation will also authorize the expenditure of $1,621,045.00 from the Sanitary Sewer Revenue Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with DLZ Ohio, Inc., in connection with the Sanitary Sewer System Inflow and Infiltration Remediation Project - Miller/Kelton Area; to authorize the transfer and expenditure of $1,621,045.00 within the Sanitary Sewer Revenue Bonds Fund; and to amend the 2008 Capital Improvements Budget, for the Division of Sewerage and Drainage. ($1,621,045.00)
Body
WHEREAS five companies submitted a proposals for the Sanitary Sewer System Inflow and Infiltration Remediation Project - Miller/Kelton area; they were received and opened July 18, 2008 in the offices of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined it necessary to enter into a professional engineering services contract with DLZ Ohio, Inc., in order to provide the necessary engineering services to the Sanitary Sewer System Inflow and Infiltration Remediation Project - Miller/Kelton Area; and
WHEREAS, it is necessary to authorize the transfer of funds within the Sanitary Sewer Revenue Bonds Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of $1,621,045.00 from the Sanitary Sewer Revenue Bonds Fund; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into an agreement for professional engineering services with DLZ Ohio, Inc. in connection with the Sanitary Sewer System Inflow and Infiltration Remediation Project - Miller/Kelton Area, at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a contract with DLZ, Ohio Inc., 6121 Huntley Road, Columbus, Ohio 43229, for professional engineering services in connection with the Sanitary Sewer System Inflow and Infiltration Remediation Project - Miller/Kelton Area, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $1,621,045.00 within the Sanitary Sewer Revenue Bonds Fund, Fund 665; Object Level Three 6676; Division of Sewerage and Drainage; Div. 60-05:
FROM:
Proj. No. | Proj. Name | OCA | Amount
650725| Large Pipe Diameter Cleaning| 665725 | $1,470,469.00
650704 | JPWWTP OSIS Augment Sewer - Whittier | 665704| $150,576.00
TO:
Proj. No. | Proj. Name | OCA | Amount
650405.12 | Sanitary Sewer Sys. I&I Remediation Project - Miller/Kelton | 665405 | $1,621,045.00
Section 3. That the 2008 Capital Improvements Budget Ordinance No. 0690-2008 is hereby amended as follows, to provide sufficient budget authority for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650405-100012 | Sanitary Sewer Sys. I&I Remediation - Miller/Kelton Area | $0.00 | $1,621,045.00 | (+$1,621,045.00)
650725-100000| Large Pipe Diameter Cleaning | $1,470,469.00 | $0.00 | (-$1,470,469.00)
650704-100000 | JPWWTP OSIS Augment Sewer - Whittier | $745,094.00 | $594,518.00 | (-$150,576.00)
Section 4. That the expenditure of $1,621,045.00, or as much thereof as may be needed, is hereby authorized from the Sanitary Sewer Revenue Bonds Fund No. 665 | Division 60-05 | Project 650405 | OCA Code 665405 | Object Level Three 6676.
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.