Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish a blanket purchase order with the vendor to be awarded the recent bid for a universal term contract for ornamental sign posts for the City of Columbus Bicentennial Signs Project. The Division of Planning and Operations is responsible for acquiring the materials and supplies and installing the signs for this project. Neighborhoods throughout Columbus have the opportunity to have signs installed commemorating the bicentennial of the city. To accomplish this project more sign posts needed to be acquired:
Formal bids were solicited by the purchasing office for a UTC for ornamental sign posts and were received by the Purchasing Office on August 9th, 2012 for SA004504.
The blanket purchase order is to be $100,000.00. The lowest bid received was from MD Solutions Inc. and their bid met specifications as the lowest responsive, responsible bidder.
This ordinance authorizes the expenditure of funds from the Streets and Highways G.O. Bonds Fund, contingent upon award of solicitation SA004504. ($100,000)
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for MD Solutions, Inc. is 31-1804276 and expires 9/30/2013.
3. FISCAL IMPACT
Funds are budgeted in the 2012 C.I.B. for these purchases and available for the expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The total cost of this expenditure is $100,000.00.
Vendor Contract/Bid Entry Number Amount
MDSolutions Inc. BI006066 $100,000.00
4. EMERGENCY DESIGNATION
Emergency action is requested for the purchase of the projects to meet deadlines for prices established for bids for these commodities and to continue installation of bicentennial signs for City neighborhoods.
Title
To authorize the Director of Finance and Management to establish a blanket purchase order for ornamental sign posts, contingent upon the award of the universal term contract; to authorize the expenditure of up to $100,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for the fabrication and installation of neighborhood signs for the City of Columbus Bicentennial Sign Project, and
WHEREAS, the Division of Planning and Operations is in need of additional ornamental sign posts for this project, and
WHEREAS, funds are available in the Streets and Highways G.O. Bonds Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, in that it is immediately necessary to establish funding for these materials in order to meet the expiration dates of the bids for these commodities, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. The Director of Finance and Management is authorized to issue a blanket purchase order for ornamental sign posts for the City of Columbus Bicentennial Sign Project, contingent upon award of the UTC, based on formal bid process conducted by the Purchasing Office where the award is to the lowest, responsive, responsible and best bidder.
UTC
MDSolutions Inc.
$100,000.00
8225 Estates Parkway
Plain City, OH 43064
SECTION 2. That the sum of $100,000.00 or so much thereof as may be needed is hereby authorized to be expended from Fund 704, The Streets and Highways G.O. Bonds Fund, for the Division of Planning and Operations as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 440104-100006 / 2012 Neighborhood Infrastructure Projects / 06-6651 / 741046 / $100,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.