Explanation
BACKGROUND: Under authority of ordinance 2104-2004, passed by City Council on December 13, 2004, the City of Columbus entered into contract with Ohio State University Research Foundation for one year, for consulting services consisting of guidance, technical advice, validation and verification of the initial phase of the ColumbusStat project. The ColumbusStat project ultimate goal is to establish a 311 (3 digit phone access) system to improve customer service and collect crucial data regarding the delivery of city services such as trash pickup, potholes, snow removal, traffic light repairs, Council constituents concerns, Mayoral action items, and community concerns. This project requires consulting services that span a wide spectrum of knowledge to include computer science, programming, delivery of government services, measurement of such delivery, and the performance management of delivered services.
Under authority of ordinance 2104-2004, passed by City Council on December 13, 2004, the City of Columbus entered into contract with Ohio State University for one year. After reviewing the current contract for milestones, deliverables and associated metrics, DoT found the need to extend the current contract, utilizing the remaining funds established under ordinance 2104-2004, to continue providing current, as well as additional unforseen, services related to the implementation of the 311 project.
This legislation seeks the approval for a no-cost extension of the existing contract with Ohio State University Research Foundation through September 1, 2006.
FISCAL IMPACT: Funds in the amount of $87,000.00 were positioned for this service under ordinance 2104-2004. There are no additional costs associated with the passage of this no-cost contract modification and extension.
CONTRACT COMPLIANCE: 316401599
Title
To authorize the Department of Technology Director to modify and extend a contract, previously entered into between the City of Columbus and Ohio State University authorized by ordinance 2104-2004, with no additional cost, for consulting services associated with the City's ColumbusStat project. ($00.00)
Body
WHEREAS, currently each city agency has their own method and software used by citizens, businesses and other agencies for entering requests for various city services such as trash pickup, potholes, snow removal, traffic light repairs, Council constituents concerns, Mayoral action items, and community concerns, and
WHEREAS, the Department of Technology is building software to support connecting each city agency into one central repository data bank, and
WHEREAS, centralization will eliminate redundancy and duplication of systems, software, and build intra/interdepartmental efficiencies in the current work order management environment, and
WHEREAS, to ensure the successful completion and implementation of this software, the Department of Technology requires professional, current, knowledgeable advice as well as guidance and oversight for independent validation and verification of its efforts, and
WHEREAS, under authority of ordinance 2104-2004, passed by City Council on December 13, 2004, the City of Columbus entered into contract with Ohio State University for one year, and after reviewing the current contract for milestones, deliverables and associated metrics, DoT found the need to extend the current contract, utilizing the remaining funds established under ordinance 2104-2004, to continue providing current, as well as additional unforseen, services related to the implementation of the 311 project, and
WHEREAS, the Department of Technology seeks the approval for a no-cost extension of the existing contract with Ohio State University Research Foundation through September 1, 2006, for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to modify and extend a contract for consulting services with Ohio State University associated with the City's ColumbusStat project through September 1, 2006.
SECTION 2. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.