Explanation
Background:
Bids were received by the Recreation and Parks Department on March 26, 2013 for the Maintenance Facility Generators Project as follows:
Status Bid Amount
Capital City Electric MAJ $139,984
Jess Howard MAJ $147,750
York Electric MAJ $152,700
Dynalectric MAJ $171,820
Claypool Electric MAJ $182,300
ProLine Electric MAJ $185,500
Roberts Electrical MAJ $197,800
The work for which proposals are invited consists of installation of two natural gas generators owned by Recreation and Parks at the Maintenance Facility located at 1533 Alum Industrial Drive, Columbus, OH 43209, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents. Planning Areas: 19
Principal Parties:
Capital City Electric, LLC
Danita Kessler (Contact)
9798 Karmar Ct., Suite B
New Albany, OH 43054
614-933-8700 (Phone)
76-0774593 (Contract Compliance)
Fiscal Impact:
$154,000.00
Title
To authorize the City Auditor to transfer $139,984.00 within the voted Recreation and Parks Bond Fund 702; to amend the 2013 Capital Improvements Budget Ordinance 0645-2013; to authorize and direct the Director of Recreation and Parks to enter into contract with Capital City Electric, LLC for the Maintenance Facility Generators Project; to authorize the expenditure of $139,984.00 and a contingency of $14,016.00 for a total of $154,000.00 from the voted Recreation and Parks Bond Fund; and to declare an emergency. ($154,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on March 26, 2013 for the Maintenance Facility Generators Project and will be awarded to Capital City Electric, LLC on the basis of lowest and best responsive bidder; and
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for the future project; and
WHEREAS, the 2013 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702 for the Maintenance Facility Generators Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Capital City Electric, LLC for the Maintenance Facility Generators Project to maintain construction schedule thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $139,984.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100000 (Facility Renovations) 702035 6621 $139,984.00
TO:
Project OCA Code Object Level 3 Amount
510035-100170 (Maintenance Operations Complex) 735170 6621 $139,984.00
SECTION 2. That the 2013 Capital Improvements Budget Ordinance 0645-2013 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510035-100000 / Facility Renovations / $162,056.23 (Voted Carryover)
Fund 702; Project 510035-100170 / Maintenance Operations Complex / $0 (Voted Carryover)
AMENDED TO:
Fund 702; Project 510035-100000 / Facility Renovations / $22,072.23 (Voted Carryover)
Fund 702; Project 510035-100170 / Maintenance Operations Complex / $139,984.00 (Voted Carryover)
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with Capital City Electric, LLC for the Maintenance Facility Generators Project.
SECTION 4. That the expenditure of $154,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510035-100170 (Maintenance Operations Complex) 735170 6621 $139,984.00
510035-100000 (Facility Renovations) 702035 6621 $14,016.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.