City of Columbus - File #: 1640-2003

• File #: 1640-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/17/2003
• In control: Administration Committee
• On agenda: 6/30/2003
• Final action: 7/1/2003
• Title: To authorize and direct the City Auditor to enter into an agreement with Weaver and Short Consulting for accounting and reporting services and to authorize the expenditure of $65,000 from the General Fund and to declare an emergency ($65,000)

Date	Ver.	Action By	Action	Result
7/1/2003	1	MAYOR	Signed
7/1/2003	1	CITY CLERK	Attest
6/30/2003	1	Columbus City Council	Approved	Pass
6/30/2003	1	COUNCIL PRESIDENT	Signed
6/19/2003	1	ODI DIRECTOR	Reviewed and Approved
6/19/2003	1	Auditor Drafter	Sent for Approval
6/19/2003	1	Auditor Reviewer	Reviewed and Approved
6/19/2003	1	CITY AUDITOR	Reviewed and Approved
6/19/2003	1	Auditor Drafter	Sent for Approval
6/19/2003	1	CITY ATTORNEY	Reviewed and Approved
6/19/2003	1	CITY AUDITOR	Sent to Clerk's Office for Council
6/17/2003	1	Auditor Drafter	Sent for Approval

Title

To authorize and direct the City Auditor to enter into an agreement with Weaver and Short Consulting for accounting and reporting services and to authorize the expenditure of $65,000 from the General Fund and to declare an emergency  ($65,000)

Explanation

This ordinance will authorize the City Auditor to enter into an agreement for professional accounting and reporting services and to authorize the expenditure of $65,000 therefor.  As a result of the loss of a key employee (internally known as the Chief Accountant) this agreement will allow certain accounting and reporting services to continue uninterrupted.  The cost of this agreement will be partially offset by a reduction in personnel costs.  This agreement is with a 50% female owned partnership and should  cover a period approximately through the 2003 reporting period, which is early 2004.

Fiscal Impact

This expenditure will be made from the currently budgeted funds within the Department of City Auditor.  No additional budgeted funds are being requested.

Body

WHEREAS, the Department of City Auditor has, unfortunately, lost a key accounting and reporting supervisor; and

WHEREAS, it is necessary to continue to comply with accounting and reporting requirements of the Columbus City Charter, the Government Accounting Standards Board and various bond agreements; and

WHEREAS, uninterrupted service and compliance can best be accomplished by engaging Weaver and Short Consulting (a 50% female-owned partnership) to assist the Department of City Auditor in accounting and reporting matters; and

WHEREAS, a transfer of existing budgeted funds will allow the cost of this agreement to be partially offset by a reduction in personnel costs; and

WHEREAS, an emergency exists in the usual daily operation of the Office of City Auditor in that it is immediately necessary to enter into a contract with Weaver and Short Consulting, thereby preserving the public health, peace, property, safety and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.      The City Auditor is authorized to transfer up to  $65,000 of  appropriations within the Department of City Auditor.

From                               To

Object Level One          Object Level Three

Section 2.      The City Auditor is hereby authorized to enter into an agreement with Weaver and Short Consulting for accounting and reporting services in the amount of $65,000.

Section 3.      An expenditure of $65,000 is hereby authorized for services referenced in Section 2 of this ordinance.

Section 4.      That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.