City of Columbus - File #: 0145-2011

• File #: 0145-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/19/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 2/14/2011
• Final action: 2/16/2011
• Title: To authorize and direct the Director of Public Safety to renew the contract for helicopter maintenance with Helicopter Minit-Men, Inc. for the Division of Police under the provisions of sole source procurement, to authorize the expenditure of $562,010.00 from the General Fund; and to declare an emergency. ($562,010.00)

Date	Ver.	Action By	Action	Result
2/16/2011	1	CITY CLERK	Attest
2/15/2011	1	MAYOR	Signed
2/14/2011	1	Columbus City Council	Approved	Pass
2/14/2011	1	COUNCIL PRESIDENT	Signed
2/3/2011	1	CITY ATTORNEY	Reviewed and Approved
2/3/2011	1	Safety Drafter	Sent to Clerk's Office for Council
2/2/2011	1	Auditor Reviewer	Reviewed and Approved
2/2/2011	1	CITY AUDITOR	Reviewed and Approved
2/2/2011	1	Safety Drafter	Sent for Approval
2/1/2011	1	Safety Drafter	Sent for Approval
1/31/2011	1	Finance Reviewer	Reviewed and Approved
1/31/2011	1	Finance Reviewer	Reviewed and Approved
1/31/2011	1	Finance Reviewer	Reviewed and Approved
1/31/2011	1	FINANCE DIRECTOR	Reviewed and Approved
1/31/2011	1	Safety Drafter	Sent for Approval
1/31/2011	1	EBOCO Reviewer	Sent for Approval
1/31/2011	1	ODI DIRECTOR	Reviewed and Approved
1/28/2011	1	SAFETY DIRECTOR	Reviewed and Approved
1/27/2011	1	Safety Reviewer	Reviewed and Approved
1/20/2011	1	Safety Drafter	Sent for Approval
1/20/2011	1	Safety Drafter	Sent for Approval
1/19/2011	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND:  In May 2010, the Division of Police entered into contract under the provisions of sole source procurement with Helicopter Minit-Men for a one year maintenance agreement, including the option to renew for two, one-year terms.  The contract expires February 28, 2011.  It is now immediately necessary to authorize and direct the Director of Public Safety, Division of Police, to renew this contract for a second year with Helicopter Minit-Men, Inc. for the purpose of providing maintenance for the helicopters that the Division of Police operates.

Bid Information: n/a

Contract Compliance No: 31-0648665, expires April 6, 2012.

Emergency Designation: Emergency legislation is requested so that helicopter maintenance can continue uninterrupted.  

FISCAL IMPACT:    This ordinance authorizes an expenditure of $562,010.00 from the General Fund for a helicopter maintenance contract.  The Division of Police budgeted $562,010.00 in the 2011 General Fund operating budget for this purpose.  The Division of Police encumbered and/or expended $562,010.00 for helicopter maintenance in 2010, $540,292.00 for helicopter maintenance in 2009 and $732,819.00 in 2008.

Title

To authorize and direct the Director of Public Safety to renew the contract for helicopter maintenance with Helicopter Minit-Men, Inc. for the Division of Police under the provisions of sole source procurement, to authorize the expenditure of $562,010.00 from the General Fund; and to declare an emergency. ($562,010.00)

Body

WHEREAS, the Director of Public Safety, Division of Police, has a need to renew this contract for a second year with Helicopter Minit-Men, Inc.; and

WHEREAS, Helicopter Minit-Men, Inc. is the sole company in this area that can provide this unique service; and

WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to renew the contract for helicopter maintenance so that repairs may continue thereby preserving the public peace, property, health, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Director of Public Safety, be and is hereby authorized and directed to renew the contract for a second year with Helicopter Minit-Men, for helicopter maintenance for police helicopters for the Division of Police.

SECTION 2.  That the expenditure of $562,010.00, or so much thereof as may be needed, is hereby authorized as follows:

| DEPT      30-03 | FUND 010 | OBJ LEV 1 - 03 | OBJ LEV 3 - 3378 | OCA 300707|

SECTION 3.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.