Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract to purchase Allis Chalmers Sludge Pump Parts for the Division of Power and Water, the sole user. This contract will supply replacement parts for eight different models of Allis Chalmers sludge pumps in use by the Division of Power and Water. The term of the proposed option contract would be two (2) years, expiring April 13, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 3, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003841). Fifty-six (56) bids were solicited: (M1A-0, F1-1, MBR-1). One bid was received.
The sole bidder is acceptable. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
The Henry P. Thompson Company, MAJ, CC# 31-0515994 expires 01/03/2013, All Items, $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Power and Water, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, the necessary supplies of sludge pumps could be suspended, causing Power and Water service delivery concern, thereby negatively affecting the efficient delivery of valuable public services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Allis Chalmers Sludge Pump Parts with The Henry P. Thompson Company; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 3, 2011 and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Allis Chalmers Sludge Pump Parts, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Allis Chalmers Sludge Pump Parts, so that the supply of necessary parts are not suspended, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Allis Chalmers Sludge Pump Parts in accordance with Solicitation No. SA003841 for a term of approximately two (2) years, expiring April 30, 2013, with the option to renew for one (1) additional year, as follows:
The Henry P. Thompson Company, All Items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.