Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Public Safety, to establish a purchase order in the amount of $114,532.60, for the installation of fiber optics cabling in the Hilltop area between Fire Stations 10 and 17 and at Police Precinct 12; and to account for prevailing wage provisions in other fiber optics cabling projects. This purchase order will be created utilizing the terms and conditions from an existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office, with Echo 24 (FL004688, BPCMP33G- Expiration Date: 3/31/13).
The Department of Public Safety is in the process of establishing voice, data and video connectivity to various Public Safety facilities. This legislation is to contract with Echo 24 for additional man-hours and subcontract labor required for the completion of the Hilltop fiber optics cabling project and to install fiber optics from Police Precinct 12 to the new Police Property Room Building at Woodrow Ave. In addition, approximately $25,500.00 of the total amount above will account for prevailing wage provisions of fiber optic cabling for the Police Property Room on Woodrow Avenue.
EMERGENCY: Emergency designation is requested in order to begin installation as soon as possible to provide fast and efficient communications to the locations needed.
FISCAL IMPACT: This legislation will allow for the expenditure of $88,985.60 for the installation of fiber optic cabling in the Hilltop and Police Precinct 12 areas and $25,547 for prevailing wage provisions in the Police Property Room Project. This ordinance will also amend the 2011 Capital Improvement Budget and transfer funds between projects in the Safety Bond Fund.
CONTRACT COMPLIANCE NUMBERS:
Echo 24 Inc.: 311753698 Expiration Date: 07/26/13
Title
To amend the 2011 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Department of Public Safety's Bond Funds; to authorize the Director of the Department of Finance and Management, on behalf of the Department of Public Safety, to establish a purchase order with Echo 24 from an existing Universal Term Contract (UTC) for the installation of fiber optics in the Hilltop and Police Precinct 12 areas, to authorize the expenditure of $114,532.60 from the Public Safety Capital Improvement Fund; and to declare an emergency. ($114,532.60)
Body
WHEREAS,it is necessary to amend the 2011 Capital Improvements Budget and transfer cash between projects within the Department of Public Safety's Voted Bond Funds; and
WHEREAS, it is necessary for the Director of the Department of Finance and Management, on behalf of the Department of Public Safety, to establish a purchase order with Echo 24, from an existing Universal Term Contract (UTC/FL004688), for the installation of fiber optics in the Hilltop and Police Precinct 12 area and to account for prevailing wage provisions in other projects; and
WHEREAS, the Department of Public Safety currently has a need to provide fast and efficient voice, data, and video connectivity to various Public Safety Facilities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary for the Director of the Department of Finance and Management to establish a purchase order with Echo 24 for the immediate installation of fiber optic cabling in order to provide fast and efficient voice, data and video communication system at a Public Safety facility for immediate use, for the preservation of public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
Fire Facility Renovation |340103-100000 (Voted 2008)|$2,000,000|$1,885,467|($114,533)
Project Name| Project No.|Current Authority|Revised Authority|Difference
Safety Cameras 310003-100000 (Voted 2008) $0|$114,533|$114,533
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Department of Public Safety's Voted Bond Funds as follows:
FROM:
Dept/Div: 30-04| Fund: 701|Project Number 340103-100000|Project Name - Fire Facility Renovation|OCA Code: 644559|Object Level Three 6620| Amount: $114,532.51
TO
Dept/Div:30-01| Fund 701|Project Number 310003-100000|Project Name Safety Cameras|OCA Code: 701003|Object Level Three 6644|Amount $114,532.51
SECTION 3. That the Director of the Department of Finance and Management, on behalf of the Department of Public Safety, is hereby authorized to establish a purchase order with Echo 24 in the amount of $114,532.60 from an existing Universal Term Contract (UTC/FL004688), for the installation of fiber optics to Public Safety facility on Woodrow Avenue.
SECTION 4: That the expenditure of $114,532.60, or so much thereof as may be necessary, is hereby authorized to be expended from:
Dept./Div.:30-01| Fund: 701| Project 310003-100000|OCA Code: 701003|Obj. Level 1: 06 Obj. Level 3: 6644| Amount $114,532.60
SECTION 5: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.