Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Black & Veatch Corporation, in the amount of $49,392.31, for professional engineering services for a Peer Review of the contract documents on the Upground Reservoir Project.
The Upground Reservoir Project is scheduled to be advertised for construction in December 2010 and is currently being reviewed by the Ohio Department of Natural Resources for approval of a construction permit. The Peer Review must be completed as soon as possible in order to incorporate any potential revisions to the contract documents prior to advertising for construction. The Department of Public Utilities intends to enter into a contract immediately upon approval of this legislation with tasks to be completed within 30 days of Notice to Proceed.
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code 329.11, "Process for awarding professional service contracts exceeding twenty thousand dollars ($20,000.00), but not exceeding fifty thousand dollars ($50,000.00)". Letter Requests for Proposals (RFP's) were sent to Black & Veatch Corporation, URS Corporation - Ohio, MWH Constructors and AECOM USA, Inc. and RFP's were received on May 21, 2010.
Proposals were evaluated based on proposal quality including project approach, demonstrated understanding of project, and proposed project schedule meets needs and is realistic, and experience of team, including qualifications and experience of staff. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to Black & Veatch Corporation.
The Contract Compliance Number for Black & Veatch Corporation is 43-1833073 (expires 10/30/11, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FUTURE CONTRACT MODIFICATIONS:
The Department of Public Utilities does not anticipate requesting a contract modification at this time, however, one may be needed in the event the Peer Review identifies substantial items that require additional investigation or evaluation.
4. EMERGENCY DESIGNATION: This project is scheduled to be advertised for construction in December 2010 and is currently being reviewed by the Ohio Department of Natural Resources for approval of a construction permit. The Peer Review must be completed as soon as possible in order to incorporate any potential revisions to the contract documents prior to advertising for construction.
5. FISCAL IMPACT: Funds for this expenditure are available within the Water Build America Bonds Fund.
Title
To authorize the Director of Public Utilities to enter into an agreement with Black & Veatch Corporation for a Peer Review of the contract documents on the Upground Reservoir Project; to authorize an expenditure of $49,392.31 within the Water Build America Bonds Fund; for the Division of Power and Water; and to declare an emergency. ($49,392.31)
Body
WHEREAS, four proposals for a Peer Review of the contract documents on the Upground Reservoir Project were received on May 21, 2010; and
WHEREAS, Black & Veatch Corporation was the firm selected to perform the design services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, the Division of Power and Water would like to enter into a professional services agreement with Black & Veatch Corporation for a Peer Review of the contract documents on the Upground Reservoir Project; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a professional services agreement for a Peer Review of the contract documents on the Upground Reservoir Project, in an emergency manner in order to incorporate any potential revisions to the contract documents prior to the construction advertisement scheduled for December 2010, for the immediate preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional services agreement for a Peer Review of the contract documents on the Upground Reservoir Project; with the best, responsive and responsible bidder, Black & Veatch Corporation, 4016 Townsfair Way, Suite 210, Columbus, Ohio 43219; in the amount of $49,392.31; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the expenditure of $49,392.31 is hereby authorized for a Peer Review of the contract documents on the Upground Reservoir Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690370-100000 (carryover), OCA Code 609370, Object Level Three 6686.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.