Explanation
BACKGROUND: The City of Columbus received funding for the Ryan White Part A HIV Emergency Relief Grant Program from the U.S. Department of Health and Human Services, Health Resources and Services Administration. This grant requires Columbus Public Health to assure quality medical care to eligible persons living with HIV or AIDS in Central Ohio (Franklin, Licking, Delaware, Morrow, Union, Madison, Pickaway and Fairfield counties). The Board of Health contracted with Southeast Inc. to provide HIV-related housing services, non-medical case management services, and emergency financial assistance. The term of the contract is March 1, 2017, through February 28, 2018. The original purchase order PO055434, authorized by ord#0493-2017, is in the amount of $510,933.00.
Ordinance #3312-2017 authorized the board of health to modify and increase the above contract in the amount of $32,733.00, for the total contract amount not to exceed $543,666.00. This ordinance is needed to further modify and increase the contract in the amount of $72,000.00, for the total contract amount not to exceed $615,666.00. This modification will provide additional funding for the provision of Housing Services. These services were advertised through vendor services (SA005686) in December, 2014 according to bidding requirements of the City Code.
Southeast, Inc. EIN#31-0940189, $72,000.00
The modification amount was determined based on negotiations with the vendor, available grant funding, and data from the previous year.
This ordinance is submitted as an emergency in order to ensure that HIV-related services are available to eligible persons living with HIV/AIDS, and to ensure timely payment to providers.
FISCAL IMPACT: This contract is entirely funded by a grant award from the U.S. Department of Health and Human Services, Health Resources and Services Administration. ($72,000.00)
Title
To authorize the Board of Health to modify an existing contract with Southeast, Inc. for the Ryan White Part A Program for the provision of housing services for persons living with HIV or AIDS in Delaware, Fairfield, Franklin, Licking, Madison, Morrow, Pickaway, and Union counties; to authorize the expenditure of $72,000.00 from the Health Department Grants Fund to pay the costs thereof; and to declare an emergency. ($72,000.00)
Body
WHEREAS, $72,000.00 in additional funds are needed for the continued provision of HIV-related housing services, non-medical case management services, and emergency financial assistance for the Ryan White Part A Program for a total contract not to exceed $615,666.00; and
WHEREAS, Southeast, Inc. will provide various services to meet all grant deliverables required by the Ryan White Part A Grant Program; and
WHEREAS, it is necessary to modify and increase the contracts for these services; and
WHEREAS, this ordinance is being submitted as an emergency measure so that timely payment for HIV Care services can proceed without interruption; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to modify the contracts for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to modify and increase the contract with Southeast Inc., EIN#31-0940789, in the amount of $72,000.00, for a new total contract amount not to exceed $615,666.00.
SECTION 2. That to pay the cost of said contract modifications, the expenditure of $72,000.00 is hereby authorized from the Health Department Grants Fund, Fund No. 2251, as per the attached accounting document.
SECTION 3. That this modification is in accordance with Chapter 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.