Explanation
Background: This legislation authorizes the Transportation Division to enter into a contract with Complete General Construction Company for the Third Street Resurfacing project (FRA-23D-3.22) in the amount of $829,191.00, to pay for the cost of pavement marking installation by City of Columbus forces in an amount up to $33,500.00 and to pay construction inspection costs up to $81,368.19. The project is for the resurfacing of Third Street between the Nationwide Boulevard bridge and Livingston Avenue; this work consists of milling the existing pavement, overlaying with new asphalt concrete, replacing localized curb and renovating localized sidewalk. The work also includes resurfacing the Grant Avenue, Third Street, High Street and Front Street bridge decks over I-70; bridge deck renovations include milling, patching deteriorated concrete sections and resurfacing. It is anticipated that the notice to proceed will be issued on or prior to May 1, 2005. The project completion date will be 60 days from issuance of the notice to proceed.
The project was advertised in the City Bulletin and by Dodge Reports and was let by the Transportation Division. Two bids were received on October 28, 2004 as follows:
Bidder/ Bid Amount
Complete General Construction Company $829,191.00
Kokosing Construction Company $929,193.78
Both companies are majority business entities. The Transportation Division recommends the bid award to Complete General Construction Company, CC#31-4366382 (expires 4/5/2005) as the lowest, best, most responsive and most responsible bid.
Fiscal Impact: This is a state/local project with the state assuming eighty percent (80%) of the total expense and the city being responsible for the remaining twenty percent (20%). The total cost of this project including pavement marking and construction inspection is $944,059.19. Ohio Department of Transportation funding is available in the amount of $744,538.56 and the City-funded portion of the total expense is $199,520.63. The Transportation Division budgeted $750,000.00 in the 2004 Capital Improvements Budget in the Federal/State Match line item for this project. The difference between the budgeted amount and the ODOT funding will be available for other Transportation Division projects. This ordinance transfers the City match money to the General Government Grant Fund, appropriates the City match and ODOT money within that Fund and authorizes the contract expenditure.
Emergency action is requested to allow the contractor sufficient time to mobilize his labor and equipment in order to commence work on or about May 1, 2005.
Title
To authorize the City Auditor to transfer $199,520.63 within and from the 1995, 1999 Voted Streets and Highways Fund to the General Government Grant Fund; to appropriate $944,059.19 within the General Government Grant Fund; to authorize the Public Service Director to enter into contract with Complete General Construction Company for the Third Street Resurfacing project (FRA-23D-3.22) for the Transportation Division; to authorize the expenditure of $944,059.19 from the General Government Grant Fund, and to declare an emergency. ($944,059.19)
Body
WHEREAS, bids were received and tabulated on October 28, 2004, for the Third Street Resurfacing project (FRA-23D-3.22) and a satisfactory bid has been received; and
WHEREAS, the Transportation Division recommends acceptance of the lowest, best, most responsive and most responsible bid submitted by Complete General Construction Company; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that it is immediately necessary to authorize this contract to allow the contractor sufficient time to mobilize his labor and equipment in order to commence work on or about May 1, 2005; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $199,520.63 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM:
Fund / Project # / Project / O.L. 01/O.L. 03 Codes / OCA Code / Amount
704 / 530208 / Federal/State Match / 06/6631 / 644385 / $199,520.63
Total transfer from: $199,520.63
TRANSFER TO:
Fund / Project # / Project / O.L. 01/O.L. 03 Codes / OCA Code / Amount
704 / 530208 / Federal/State Match / 10/5501 / 644385 / $199,520.63
Total transfer to: $199,520.63
SECTION 2. That monies be transferred between funds as follows:
TRANSFER FROM:
Fund / Project # / Project / O.L. 01/O.L. 03 Codes / OCA Code / Amount
704 / 530208 / Federal/State Match / 10/5501 / 644385 / $199,520.63
Total transfer from: $199,520.63
TRANSFER TO:
Fund/ Grant # / Grant / O.L. 01/O.L. 03 Codes/ OCA Code/ Amount
220 / 595008 / Third Street Resurfacing / 80/0886 / 595008 / $199,520.63
Total transfer to: $199,520.63
SECTION 3. That the sum of $944,059.19 be and hereby is appropriated from the unappropriated balance of Fund 220, the General Government Grant Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 595008 and Grant 595008.
SECTION 4. That the monies appropriated within the foregoing Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the Public Service Director be and hereby is authorized to enter into a contract with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio 43219, for the Third Street Resurfacing project in the amount of $829,191.00 for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved, pay for pavement marking installation by City of Columbus forces up to a maximum amount of $33,500.00 and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $81,368.19 therefore.
SECTION 6. That for the purpose of paying the cost of the contract, pavement marking and inspection the sum of $944,059.19 or so much thereof as may be needed is hereby authorized to be expended from Fund 220, the General Government Grant Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 595008 and Project 595008.
SECTION 7. That for the reasons stated in the preamble hereto which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.