Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Police Academy, 1000 North Hague Avenue, in the amount of $33,660.00. Systems by Rich Consulting LLC is retained by the City to ensure custodial contract compliance, oversight, and training for the custodial staff of the custodial services contractor. The original contract for the development of custodial specifications was authorized by Ordinance 0880-2004, passed June 23, 2004. The current 12-month contract for service administration and management was authorized by Ordinance 0092-2005, passed February 9, 2005. It was renewed originally by Ordinance 0341-2006, passed March 1, 2006, and renewed again by Ordinance 0226-2007, passed February 27, 2007. This is the third of four renewal options and will run from March 1, 2008 through February 28, 2009.
Emergency action is requested to ensure no interruption in custodial services is experienced at the Police Academy.
Fiscal Impact: The Facilities Management Division budgeted $33,600.00 in the 2008 General Fund budget for custodial contract administration at the new Police Academy. In 2007, the Facilities Management Division spent $36,300.00 on the contract. In 2006, the Facilities Management Division spent $33,000.00 and in 2005, the Facilities Management Division spent $40,827.00 on this contract. This ordinance authorizes an expenditure of $33,600.00. Systems by Rich Consulting LLC Contract Compliance Number 31-11756535, expiration date 07/27/2009.
Title
To authorize the Finance and Management Director to extend a contract with Systems by Rich Consulting LLC on behalf of the Facilities Management Division for professional custodial service administration and management of the quality assurance and custodial training programs at the Police Academy; to authorize the expenditure of $33,600.00 from the General Fund; and to declare an emergency. ($33,600.00).
Body
WHEREAS, Ordinance No. 0092-2005, passed by City Council on February 9, 2005, authorized the Public Service Department, Facilities Management Division, to enter into a contract with Systems by Rich Consulting LLC for professional custodial service administration and management of the quality assurance and training programs at the Police Academy, and
WHEREAS, it is necessary to renew the contract with Systems by Rich Consulting LLC for an additional year beginning March 1, 2008, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to extend a contract with Systems by Rich Consulting LLC, ensuring custodial services at the Police Academy are not interrupted, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract with Systems by Rich LLC for custodial service administration and management at the Police Academy, 1000 North Hague Avenue, from March 1, 2008, through February 28, 2009.
SECTION 2. That the expenditure of $33,600.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450041
Object Level 1: 03
Object Level 3: 3396
Amount: $33,600.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.