City of Columbus - File #: 0519-2011

• File #: 0519-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/22/2011
• In control: Public Safety & Judiciary Committee
• On agenda: 5/9/2011
• Final action: 5/12/2011
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Public Safety, to establish a purchase order with Echo 24 from an existing Universal Term Contract (UTC) for the installation of fiber optics to various Public Safety facilities; to authorize the expenditure of $452,592.50 from the Public Safety Capital Improvement Fund; and to declare an emergency. ($452,592.50)

Date	Ver.	Action By	Action	Result
5/12/2011	1	CITY CLERK	Attest
5/11/2011	1	MAYOR	Signed
5/9/2011	1	Columbus City Council	Approved	Pass
5/9/2011	1	COUNCIL PRESIDENT	Signed
4/26/2011	1	Safety Drafter	Sent to Clerk's Office for Council
4/25/2011	1	Safety Drafter	Sent for Approval
4/25/2011	1	CITY ATTORNEY	Reviewed and Approved
4/22/2011	1	Safety Drafter	Sent for Approval
4/22/2011	1	Safety Drafter	Sent for Approval
4/22/2011	1	ODI DIRECTOR	Reviewed and Approved
4/22/2011	1	CITY AUDITOR	Reviewed and Approved
4/22/2011	1	Auditor Reviewer	Reviewed and Approved
4/22/2011	1	EBOCO Reviewer	Sent for Approval
4/21/2011	1	FINANCE DIRECTOR	Reviewed and Approved
4/21/2011	1	Finance Reviewer	Reviewed and Approved
4/20/2011	1	Finance Reviewer	Reviewed and Approved
4/20/2011	1	Finance Reviewer	Reviewed and Approved
4/19/2011	1	SAFETY DIRECTOR	Reviewed and Approved
3/22/2011	1	Safety Drafter	Sent for Approval

Explanation

BACKGROUND:  This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Public Safety, to establish a purchase order in the amount of $452,592.50, for the installation of fiber optics cabling to various Public Safety facilities.  This purchase order will be created utilizing the terms and conditions from an existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office, with Echo 24 (FL004688, BPCMP33G- Expiration Date: 3/31/13).

The Department of Public Safety has a need to provide voice, data and video connectivity to various Public Safety facilities in the Linden area and the proposed Police Property Room at 724 Woodrow.   The fiber optic connectivity will enhance computer and phone communications between the Public Safety facilities and enhance the city-wide connectivity plan.  Installation of the fiber optic cabling will permit connectivity for Police Substations 5 and 13, and the proposed Police Property Room at 724 Woodrow Avenue.   This legislation allocates $339,062.00 to the Police Property Room project and $113,530.50 as remaining funds needed for the Linden area substation.

EMERGENCY: Emergency designation is requested in order to begin installation as soon as possible to provide fast and efficient communications to the locations needed.

FISCAL IMPACT:  The total expenditure for these projects amount to $799,645.91.  However, ordinance 0366-2011, passed earlier in the year allocated $347,053.41 to the projects. This ordinance is for the remaining $452,592.50, utilizing an existing Universal Term Contract (UTC) with Echo 24.  Funding is available within the Department of  Public Safety's Capital Improvement Bond Funds.  

CONTRACT COMPLIANCE NUMBERS:

Echo 24 Inc.:  311753698  Expiration Date: 9/22/2011

Title

To authorize the Director of the Department of Finance and Management, on behalf of the Department of Public Safety, to establish a purchase order with Echo 24 from an existing Universal Term Contract (UTC) for the installation of fiber optics to various Public Safety facilities; to authorize the expenditure of $452,592.50 from the Public Safety Capital Improvement Fund; and to declare an emergency. ($452,592.50)

Body

WHEREAS, it is necessary for the Director of the Department of Finance and Management, on behalf of the Department of Public Safety, to establish a purchase order with Echo 24, from an existing Universal Term Contract (UTC/FL004688), for the installation of fiber optics to various Public Safety facilities; and

WHEREAS, the Department of Public Safety currently has a need to provide fast and efficient voice, data and video connectivity to various facilities in the Linden area and on Woodrow Avenue; and

WHEREAS,  an emergency exists in the usual daily operation of the city in that it is immediately necessary for the Director of the Department of Finance and Management to establish a purchase order on behalf of the Department of Public Safety, with Echo 24 for the immediate installation of fast and efficient voice, data and video communication system at various Public Safety facilities for immediate use, for the preservation of public health, peace, property, safety, and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1:  That the Director of the Department of Finance and Management, on behalf of the Department of Public Safety, is hereby authorized to establish a purchase order with Echo 24 in the amount of $452,592.50 from an existing Universal Term Contract (UTC/FL004688), for the installation of fiber optics to Public Safety facilities in the Linden area and on Woodrow Avenue.

SECTION 2:  That the expenditure of $452,592.50, or so much thereof as may be necessary, is hereby authorized to be expended from:

Dept./Div.:30-01| Fund: 701| Project 310003-100000|OCA Code: 701003|Obj. Level 1: 06 Obj. Level 3: 6644| Amount $452,592.50

SECTION 3:  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

SECTION 4:  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.