Explanation
BACKGROUND: The purpose of this ordinance is to authorize the Director of Finance and Management to enter into an option contract with Columbus Lumber for the purchase Schwing Pump Parts on behalf of the Department of Public Utilities, Division of Sewerage and Drainage. This contract will provide Schwing Pump Parts that are used to transport dewatered sludge from the facilities’ sludge dewatering buildings to incineration facilities or sludge load out facilities for disposal. The term of the proposed option contract would be two (2) years, expiring April 30, 2018, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 10, 2015.
The Purchasing Office advertised and solicited competitive bids in accordance with relevant provisions of the Columbus City Code Chapter 329 (SA006132). Eighty-nine (89) vendors (85 MAJ, 2 MBR, 2 F1) were solicited and one (1) bid was received.
The Purchasing Office is recommending award to the lowest, responsible and best bidder as follows:
Columbus Lumber dba Columbus Supply, F1, CC# 31-1571445; Items 1-2, 5-6, 8-18, 20-23, 25, 28-35, 37-39, 43-49, 51-52, 54-88, 90-119, 121-122, 125, 127-128, 130-142, 144-145, 147-148, 150-171, 173-174, 176-184, 186-201, 203-233, 235-257, 259-288, 290-339, 341-344, 346-404, 407-426, 429-431, 433-439, 441, 443-499, 501-527, 530-532, 535-540, 543-562, 565-567, 569, 571-572, 574, 576-580, 582-609, 611-615, 617-636, 639-644, 646-700, 703-714, 716-742, 744-756, 758-777, 780-782, 784-805, 808-819, 821-847, 849-853, and 861-874, $1.00.
Total Estimated Annual Expenditure: $200,000.00, Division of Sewerage and Drainage, the sole user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as 30-day legislation.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Schwing Pump Parts with Columbus Lumber, dba Columbus Supply; to authorize the expenditure of $1.00 to establish the contract from the General Fund. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids for Schwing Pump Parts on December 10, 2015 and one (1) bid was received; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operation of the City to authorize the Director of Finance and Management to enter into a contract for an option to purchase Schwing Pump Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Schwing Pump Parts in accordance with Solicitation No. SA006132 until April 30, 2018 with the option to renew for one (1) additional year, as follows:
Columbus Lumber, dba Columbus Supply, Items 1-2, 5-6, 8-18, 20-23, 25, 28-35, 37-39, 43-49, 51-52, 54-88, 90-119, 121-122, 125, 127-128, 130-142, 144-145, 147-148, 150-171, 173-174, 176-184, 186-201, 203-233, 235-257, 259-288, 290-339, 341-344, 346-404, 407-426, 429-431, 433-439, 441, 443-499, 501-527, 530-532, 535-540, 543-562, 565-567, 569, 571-572, 574, 576-580, 582-609, 611-615, 617-636, 639-644, 646-700, 703-714, 716-742, 744-756, 758-777, 780-782, 784-805, 808-819, 821-847, 849-853, and 861-874, $1.00.
SECTION 2: That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance.
SECTION 3: This ordinance shall take effect and be in force from and after the earliest period allowed by law.