Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Ohio Paving & Construction Co., Inc. for the construction of the Fleet Management Auction Lot at 4211 Groves Road.
To maximize the resale value of vehicles no longer required by the City, vehicles are placed at a single city location across the street from the Fleet Management Division facility. This allows for proper security, controlled visitation by prospective buyers, and title work when vehicles are to be sold. For the past several years this storage lot has been in a former wood storage pavilion across the street from Fleet Management; however, this facility is under consideration for other city operations. Furthermore, since it is across the street it is not operationally optimal - vehicles and personnel must move back and forth across Groves Road.
This project will provide a secured asphalt paved surface lot with site lighting and a security building from which the fleet auction lot operation will funtion.
Formal bids were solicited and the City received two bids on May 1, 2014 as follows (0 FBE, 0 MBE):
Ohio Paving & Construction Co., Inc. $732,180.00
WB Republic Builders LLC $832,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Ohio Paving & Construction Co., Inc.
Emergency action is requested to begin and complete this project this summer when weather conditions are most optimal for this kind of construction activity.
Ohio Paving & Construction Co., Inc. Contract Compliance No. 34-1708850, expiration date August 28, 2015.
Fiscal Impact: The cost of this contract is $732,180.00. Funding is available in the Fleet Capital Improvement Fund. This legislation is contingent upon the City's 2014 bond sale.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Ohio Paving & Construction Co., Inc. for the construction of the Fleet Management Auction Lot at 4211 Groves Road; to authorize the expenditure of $732,180.00 from the Fleet Capital Improvement Fund; and to declare an emergency. ($732,180.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract with Ohio Paving & Construction Co., Inc. for the construction of the Fleet Management Auction Lot at 4211 Groves Road; and
WHEREAS, formal bids were solicited and the City received two proposals; and
WHEREAS, Ohio Paving & Construction Co., Inc. is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Ohio Paving & Construction Co., Inc. for the construction of the Fleet Management Auction Lot at 4211 Groves Road, during the summer months when weather conditions are most optimal for this kind of work, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Ohio Paving & Construction Co., Inc. for the construction of the Fleet Management Auction Lot at 4211 Groves Road.
SECTION 2. That the expenditure of $732,180.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-05
Fund: 513-002
Project: 550008-100000
OCA Code:
Object Level 1: 06
Object Level 3: 6620
Amount: $732,180.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.