Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with K Erich Rose dba K E Rose Company for the purchase and installation of Utility Service Bodies to be mounted on the Division of Water supplied cab and chassis. The trucks will then be used as service trucks by the Division of Water to service fire hydrants and water distribution lines.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ010376). Thirty-one (31) bidders (26 MAJ, 3 MBE, 2 MBR) were solicited and one (1) bid (MAJ) was received and opened on October 4, 2018. After a review of the bid, the Division of Water recommends an award be made for all items to K Erich Rose dba K E Rose Company in the amount of $87,500.00 as the only responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: K Erich Rose dba K E Rose Company, Vendor#004889, CC#31-1233819, expires 7/25/19
FISCAL IMPACT: $87,500.00 is required for this purchase.
$7,525.00 has been expended in 2018.
$74,200.00 was expended in 2017.
$41,400.00 was expended in 2016.
Title
To authorize the Director of Finance and Management to establish a contract with K Erich Rose, dba K E Rose Company, for the purchase and installation of Utility Service Bodies, for the Division of Water; and to authorize the expenditure of $87,500.00 from the Water Operating Fund. ($87,500.00)
Body
WHEREAS, the Purchasing Office opened formal bids on October 4, 2018 for the purchase and installation of Utility Service Bodies for the Division of Water; and
WHEREAS, the Division of Water recommends an award be made to the only responsive, responsible and best bidder, K Erich Rose, dba K E Rose Company; and
WHEREAS, the Utility Service Bodies will be used for the purchase and installation of Utility Service Bodies to be mounted on the Division of Water supplied cab and chassis. The trucks will then be used as a service truck by the Division of Water to service fire hydrants and water distribution lines; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with K Erich Rose, dba K E Rose Company, in accordance with the terms, conditions and specifications of Solicitation Number: RFQ010376 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with K Erich Rose, dba K E Rose Company, 4595 Chambersburg Road, Dayton, OH 45424 for the purchase and installation of Utility Service Bodies for the Division of Water, in accordance with RFQ010376 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $87,500.00 or as much thereof as may be needed, is hereby authorized in Fund 6000 (Water Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.