Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a Facility Essential Maintenance (FEM) services contract with Buckeye Crane & Hoist, LLC for Crane and Hoist Maintenance Services for the Division of Water (DOW) and the Division of Sewerage and Drainage (DOSD), $75,110.00 is hereby authorized in Fund 6000 (Water Operating) and $116,400.00 in Fund 6100 (Sanitary Sewer Operating) for a total expenditure of $191,510.00.
The Department of Public Utilities has the need for annual crane and hoist maintenance services. The Department of Public Utilities utilizes cranes and hoists for various facilities. All facilities are located within Franklin and Delaware Counties.
The work to be performed under these specifications will be yearly inspection of all cranes, hoists and associated equipment, repair and/or replacement of all parts and components of necessary equipment and detailed reporting identifying all cranes and hoists. This Contract will remain in force for a period of one (1) year with the option to renew annually. Each contract renewal shall last up to one year from the date of contract execution by the City of Columbus.
PROCUREMENT
The Department of Public Utilities advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ029583). Two (2) vendors, both Majority, were solicited and received and opened on March 12, 2025.
The following bids were received:
Name Bid Amount City/State CC Status
1. Buckeye Crane & Hoist, LLC $191,510.00 Carroll, Ohio MAJ
2. Royal Arc Welding Company $234,993.17 Flat Rock, MI MAJ
After evaluation of the bid, the bid from Buckeye Crane & Hoist, LLC has met all the requirements of the specifications and is recommended for an award.
CONTRACT AMOUNTS/TIMELINE
This Contract will remain in force for one (1) year from the date of execution by the City of Columbus with the option to renew annually for two (2) additional one (1) year periods (for a maximum contract length of 3 years) on a year by year basis, based on funding availability, mutual agreement by both parties, approval by ordinance of Columbus City Council and the appropriation and certification of funds by the City Auditor.
If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
Cost summary:
Original Contract $191,510.00
Contract Renewal 1 $198,490.00
Contract Renewal 2 $205,000.00
CONTRACT TOTAL $597,000.00
SUPPLIER(S) / CONTRACT COMPLIANCE INFORMATION
Buckeye Crane & Hoist, LLC, vendor #040257, cc expires 4/2/27
The certification of Buckeye Crane & Hoist, LLC was in good standing at the time of the contract award.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT
$191,510.00 is budgeted and available for this expenditure
Title
To authorize the Director of the Department of Public Utilities to establish a contract with Buckeye Crane & Hoist, LLC for Crane and Hoist Maintenance Services; to authorize the expenditure of up to $191,510.00, $75,110.00 is hereby authorized in Fund 6000 (Water Operating) and $116,400.00 in Fund 6100 (Sanitary Sewer Operating). ($191,510.00)
Body
WHEREAS, the Department of Public Utilities has a need for Crane and Hoist Maintenance Services to provide inspection, testing, maintenance and repair and/or replacement on equipment; and
WHEREAS, the Department of Public Utilities opened formal bids on March 12, 2025 for the purchase of services; and
WHEREAS, the Department of Public Utilities recommends an award be made to Buckeye Crane & Hoist, LLC, and
WHEREAS, it is necessary to authorize the expenditure of $191,510.00 or so much thereof as is needed, $75,110.00 is hereby authorized in Fund 6000 (Water Operating) and $116,400.00 in Fund 6100 (Sanitary Sewer Operating), for the purchase from and within the Water and Sewerage and Drainage Operating Funds; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to enter into contract with Buckeye Crane & Hoist, LLC for Crane and Hoist Maintenance Services in accordance with the terms, conditions and specifications of solicitation RFQ029583 on file; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to establish a contract with Buckeye Crane & Hoist, LLC for the purchase of Crane and Hoist Maintenance Services in accordance with the terms, conditions and specifications of Solicitation Number RFQ029583 on file for a total of $191,510.00.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $191,510.00, or as much thereof as may be needed, $30,150.00 is hereby authorized in Fund 6000 (Water Operating) and $50,100.00 in Fund 6100 (Sanitary Sewer Operating) in Object Class 02 Materials & Supplies, $44,960.00 in Fund 6000 (Water Operating) and $66,300.00 in Fund 6100 (Sanitary Sewer Operating) in Object Class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.