Explanation
Background:
Bids were received by the Recreation and Parks Department on March 30, 2006, for the Big Walnut Shelterhouse Renovations, as follows:
Status Amount
Quality Masonry Majority $139,000
Amlin Development Majority $181,716
Hopewell FBE $233,000
Project includes siding replacement, window replacement, reroofing, flashing, gutters, and miscellaneous carpentry.
The Contract Compliance Number for Quality Masonry is #34-1548254.
A contingency amount of $15,000.00 is being included in this project.
Emergency legislation is necessary so project can begin immediately to allow this revenue generating facility to return to rentable condition. There are currently numerous roof leaks in the building.
Fiscal Impact:
$154,000.00 is required and budgeted in the Voted 1999/2004 Parks and Recreation Bond Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Quality Masonry for the Big Walnut Shelterhouse Renovations, to authorize the expenditure of $154,000.00 from the Voted 1999/2004 Parks and Recreation Bond Fund, and to declare an emergency. ($154,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on March 30, 2006, and the contract for the Big Walnut Shelterhouse Renovations will be awarded on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary enter into contract so project can begin immediately to allow this revenue generating facility to return to rentable condition; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Quality Masonry for the Big Walnut Shelterhouse Improvements, in accordance with plans and specifications on file in the Recreation and Parks Department.
Section 2. That the expenditure of $154,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1999/2004 Parks and Recreation Bond Fund No. 702, Dept. 51-01, as follows, to pay the cost thereof.
Fund Project No. Object Level 3 OCA Code Amount
Facility Improvements 510035 6620 644526 $154,000.00
Section 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $15,000.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
Section 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.