Explanation
BACKGROUND
To authorize the Director of Finance and Management to enter into a contract with Timken Gears & Services Inc. for the purchase and delivery of a replacement gearbox drive and associated parts for an amount not to exceed $137,462.00.
The replacement gearbox drive and associated parts will be used to pump raw sludge at the Southerly Wastewater Treatment Plant.
PROCUREMENT
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ028636). One hundred twenty six (126) vendors (118 Majority, 3 MBE, 1 WBE, 4 EBE) were solicited and one (1) majority bid was received and opened on September 26, 2024.
The following bid was received:
Name Bid Amount City/State CC Status
1. Timken Gears and Services Inc. $137,462.00 Mokena, Illinois Majority vendor
After evaluation of the bid, the Division of Sewerage and Drainage has determined the bid from Timken Gears and Services Inc. meets all the specifications and is recommended for award as the only responsive bidder.
SUPPLIER / CONTRACT COMPLIANCE INFORMATION
Timken Gears and Services Inc., cc #048765, expires 4/11/26
The certification of Timken Gears and Services Inc. was in good standing at the time of the contract award. The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal due to the proprietary nature of the equipment.
FISCAL IMPACT
$137,462.00 funds are budgeted and available for this expenditure
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Timken Gears and Services Inc. for the purchase and delivery of a replacement gearbox drive and associated parts for the Department of Public Utilities; to authorize the expenditure of up to $137,462.00 from the Sewerage and Drainage Operating Fund. ($137,462.00)
Body
WHEREAS, the Department of Public Utilities has a need for a replacement gearbox drive and associated parts to be used at the Southerly Wastewater Treatment Plant; and
WHEREAS, the Purchasing Office opened formal bids on September 26, 2024 for the purchase and delivery of a replacement gearbox drive and associated parts; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage recommends an award be made to the only bidder, Timken Gears and Services Inc.; and
WHEREAS, it is necessary to authorize the expenditure of $137,462.00 or so much thereof as is needed for the purchase from and within the Sanitary Sewer Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Timken Gears and Services Inc. for in accordance with the terms, conditions and specifications of Solicitation Number RFQ028636 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Timken Gears and Services Inc. for the purchase and delivery of a replacement gearbox and associated parts in accordance with the terms, conditions and specifications of Solicitation Number RFQ028636 on file in the Purchasing Office.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $137,462.00 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sanitary Sewer Operating) in Object Class 02 Materials & Supplies per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.