Explanation
The purpose of this legislation is to authorize the Director of Columbus Water and Power enter into contracts with ABIX LTD., Davey Resource Group, Inc., 4K Landscape LLC., Ironsite Inc. and Watershed Organic Lawn Care LLC for services associated with the Green Infrastructure Inspection and Maintenance Project. The City of Columbus is committed to investing in green infrastructure. As part of this commitment, the City has built a number of bio-retention basins in the right-of-way and/or on City owned property.
The City is currently responsible for the maintenance of 62 Facilities with 1,061 basins and wetlands. These facilities are located in Clintonville, Linden, Eastmoor, American Addition, Southwest Columbus, Blacklick, Hilltop, the South Side, Dublin, Reynoldsburg, Easton, Barthman Parsons, West Town Street/US 62, 2nd Street, River South Roadways West Rich Street, West Main Street Riversouth, West Broad St. at Starling Street, Hoover Reservoir, 910 Dublin Road, Dublin Road Water Plant, Griggs Reservoir, O’Shaughnessy Reservoir, Mound Street Booster Station and the Smoky Row Booster Station. Each facility and location may have multiple sites with basins, swales or other types of green infrastructure. Additional facilities may be added in the future.
The term of these contracts will be from date of execution by the City of Columbus through and including July 1, 2026.
BID PROCESS: Following a thorough evaluation from the Stormwater & Regulatory Management Section and the Fiscal Section, of proposals received in response to the City of Columbus GI Maintenance Invitation for Bid we recommend the following vendor selections for each group of raingardens and stormwater basins for green infrastructure maintenance. The suggested vendors were selected based on their cost-effectiveness, evidence of similar work experience, and alignment with the City’s stormwater program objectives. Each Vendor selected reflects the best combination of cost efficiency and service capability for the respective zones. The evaluation committee has taken into account the maintenance and inspection hourly rates, estimated overall maintenance hours, and vendor-specific qualifications.
SUPPLIERS ABIX LTD. DAX# (052309), Ironsite Inc. DAX# (005926) Davey Resource Group, Inc. DAX# (027546), 4K Landscape LLC DAX# (012319), and Watershed Organic Lawn Care LLC. DAX# (005742)
FISCAL IMPACT: $1,413,535.76 is the total budgeted and available for this project. Funds are to be distributed among the suppliers as follows: ABIX LTD. $250,780.00, Ironsite Inc. $289,900.00, Davey Resource Group, Inc. $747,520.00, 4K Landscape LLC $25,840.00, and Watershed Organic Lawn Care LLC $99,495.76. These funds are budgeted from Water’s object class 03 for $99,495.76 and Storm Sewer’s object class 03 for $1,314,040.00.
$279,000.00 was spent in 2024
$636,564.93 was spent in 2023
EMERGENCY DESIGNATION: An emergency designation is requested due to inconsistent maintenance over the last four months, causing constituent complaints, with this project, it is immediately necessary to enter into a contract for services with these five companies to prevent further delays in maintenance, alleviating citizen complaints, and getting the project back on schedule.
Title
To authorize the Director of Columbus Water and Power to enter into service contracts with ABIX LTD., Davey Resource Group, Inc., 4K Landscape LLC., Ironsite Inc. and Watershed Organic Lawn Care LLC.; to authorize the expenditure of $1,314,040.00 from the Storm Sewer Operating Fund and $99,495.76 from the Water Operating Fund; and to declare an emergency. ($1,413,535.76)
Body
WHEREAS, this ordinance will authorize the Director of Columbus Water and Power to contract for professional services for the City’s Green Infrastructure Inspection and Maintenance Project, and
WHEREAS, Columbus Water and Power wishes to issue contracts to Ironsite, LLC and Watershed Organic Lawn Care, ABIX LTD., Davey Resource Group, and 4K Landscape LLC., for Green Infrastructure Inspection and Maintenance Project; and
WHEREAS, the term of this contract will be from the date of execution by the City of Columbus through and including July 1, 2026; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Water and Power, Division of Sewerage and Drainage, and the Division of Water, in that it is immediately necessary to authorize the Director Columbus Water and Power to enter into contracts with ABIX LTD., Davey Resource Group, Inc., 4K Landscape LLC., Ironsite Inc. and Watershed Organic Lawn Care LLC due to inconsistent maintenance over the last four months, causing constituent complaints with this project and to prevent further delays in maintenance alleviating citizen complaints and getting the project back on schedule, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Columbus Water and Power be and is hereby authorized to enter into contracts with ABIX LTD., Ironsite Inc., Davey Resource Group, Inc., 4K Landscape LLC, and Watershed Organic Lawn Care LLC. The term of this agreement will be from the date of execution by the City of Columbus through and including July 1, 2026.
SECTION 2. That the expenditure of $1,314,040.00 or so much thereof as may be needed, is hereby authorized in Fund 6200 Storm Sewer Operating, and Fund 6000 Water Operating Fund in the amount of $99,495.76 in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.