Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to enter into an agreement to participate and fund a project with the Ohio Department of Transportation (ODOT) to produce a system wide School Travel Plan for Columbus City Schools (CCS), focusing on approximately 63 elementary and 20 middle schools. Other agencies participating in the plan include the City of Columbus Department of Public Health and Division of Police and the Mid Ohio Regional Planning Commission.
Upon completion of the plan, a list of infrastructure improvements (e.g. sidewalks, curb extensions, etc.) will be generated that can then be used by the Department of Public Service to request ODOT Safe Route To School grant funds. Projects resulting from this travel plan and selected through the SRTS application process are then eligible to receive up to 80% ODOT funding for construction.
It is estimated that the project would be completed in about 12 months.
2. FISCAL IMPACT
The total contract amount for the plan is $200,000. The consultant's fee is $155,000 and $45,000 is to fund the salary of the Travel Plan Coordinator at the Department of Public Health. ODOT will fund 50% or $100,000. MORPC will fund 80% of the balance ($80,000) and the City of Columbus Department of Public Service will fund 20% of the balance ($20,000).
Funding for this project is available within the Streets and Highways Bond Fund, No. 704. An amendment to the 2013 Capital Improvements Budget and a transfer of cash and appropriation is necessary for this project.
4. EMERGENCY
Emergency action is requested to maintain ODOT's project schedule.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into an agreement with the Ohio Department of Transportation for the School Travel Plan project; to authorize the expenditure of up to $20,000.00 from the Streets and Highways Bond; and to declare an emergency. ($20,000.00)
Body
WHEREAS, the Department of Public Services has identified the need to participate and fund a project with the Ohio Department of Transportation to produce a system wide School Travel Plan for Columbus City Schools, focusing on approximately 63 elementary and 20 middle schools; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into agreement with Ohio Department of Transportation for the project described above in the amount of up to $20,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this agreement should be authorized immediately so that funding can be made available for the study and to maintain MORPC's and ODOT's schedule, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
704 / 590105-100005 / Ped Safety Imp - Sidewalk Program (Voted Carryover) / $20,226.00 / ($20,000.00) / $226.00
704 / 590105-100055 / Ped Safety Imp - District Wide School Travel Plan (Voted Carryover) / $0.00 / $20,000.00 / $20,000.00
SECTION 2. That the transfer of cash and appropriation within the Streets and Highways G.O. Bond Fund, 704 be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100005 / Ped Safety Imp - Sidewalk Program / 06-6600 / 741505 / $20,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100055 / Ped Safety Imp - District Wide School Travel Plan/ 06-6600 / 710555 / $20,000.00
Section 4. That the Director of Public Service be authorized to enter into an agreement with the Ohio Department of Transportation up to $20,000.00 to participate and fund a project with the Mid Ohio Regional Planning Commission (MORPC) to produce a system wide School Travel Plan for Columbus City Schools.
SECTION 5. That the expenditure of $20,000.00 is hereby authorized for the above described purchase from the Streets and Highways G.O. Bond Fund, 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100055 / Ped Safety Imp - District Wide School Travel Plan/ 06-6682 / 710555 / $20,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.