Explanation
Background:
Solicitation SA005598 was advertised on City of Columbus Vendor Services seeking to establish a contract for the purchase and delivery of nine (9) Zero Turn Propane Riding Mowers with accessories and attachments. The apparent low bidder was JD Equipment, however the mowers they offered did not meet specifications. Award has been recommended to next low bidder that did met specifications, Century Equipment. As a result, the bid by Century Equipment, Inc. was awarded the contract. This legislation will authorize and provide the funding for four of the nine mowers included in the solicitation, at a cost of $42,500.00. The remaining five mowers will be procured via funding that is already in place on AC035554 and previously authorized via ordinance 2140-2013.
BI006484 is in place for the purchase of nine propane riding mowers at a cost of $10,625 each.
Principal Parties:
Century Equipment, Inc.
5959 Angola Rd
Toledo, OH. 43615
419-865-7400
Ron Smolik
Emergency Action:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that the equipment is available for use during the 2015 spring season.
Fiscal Impact: Funding in the amount of $42,500.00 for this purchase is available in the Recreation and Parks Operating Fund and the Recreation and Parks Voted Bond Fund.
Title
To authorize the Director of Finance and Management to establish a purchase order with Century Equipment, Inc. for the purchase of nine (9) propane riding mowers; to amend the 2014 Capital Improvements Budget Ordinance 0683-2014; to authorize the expenditure of $21,250.00 from the Recreation and Parks Operating Fund and $21,250 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($42,500.00)
Body
WHEREAS, this purchase is necessary for the purpose of mowing equipment for the Recreation and Parks Maintenance; and
WHEREAS, Century Equipment was the low responsive, responsible and best bidder in response to Solicitation SA005598; and,
WHEREAS, the 2014 Capital Improvement Budget will be amended as a result of a partial cancellation in the amount of $21,250.00 from AC033515 for this expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Century Equipment, Inc. for the purchase of mowers so that the equipment is available during the spring 2015 outdoor season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Century Equipment, Inc., 5959 Angola Rd, Toledo, Oh. 43615 for the purchase of four (4) propane riding mowers funded by this Ordinance, and five(5) propane riding mowers, previously funded per Ordinance 2140-2013 for a total of nine (9) riding mowers as a result of and per the terms of SA005598 and BI006484.
SECTION 2. That the 2014 Capital Improvements Budget Ordinance 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510040-100000 / Maintenance Equipment / $0 (Voted Carryover)
AMENDED TO:
Fund 702; Project 510040-100000 / Maintenance Equipment / $21,250 (Voted Carryover-Cancellation)
SECTION 3. That the expenditure of $21,250.00 is hereby authorized from the Recreation and Parks Operating Fund 285:
Fund 285, OCA#510487, Object Level 3# 6652 / $21,250.00
SECTION 4. That the expenditure of $21,250.00 is hereby authorized from the Recreation and Parks Voted Bond Fund 702:
Fund 702, OCA#510040, Object Level 3# 6652 / $21,250.00/ Project 510040-100000 (Maintenance Equipment)
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance;
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.