Explanation
The City of Columbus Department of Finance and Management, Facilities Management Division, has a need to contract for fire alarm maintenance and support services from SimplexGrinnell, LP. The City of Columbus utilizes the Simplex brand fire alarm panels and software in several of its facilities, both of which are proprietary in nature. SimplexGrinnell, LP is the sole manufacturer and distributor of the Simplex brand fire alarm panels. Due to SimplexGrinnell's proprietary interest, using another repair company would lead to additional time and costs. Any other repair company would be required to subcontract for work with SimplexGrinnell, LP.
EMERGENCY ACTION is requested so that there is no break in the delivery of maintenance or service to the equipment, thereby providing necessary life safety services to the City.
SimplexGrinnell's Contract Compliance Number: 58-2608861, expiration date 08/31/2009.
FISCAL IMPACT: The total cost of the contract authorized by this ordinance is $40,000.00. The third quarterly financial review projected enough to cover these costs.
Title
To authorize the Director of Finance and Management to enter into a contract for fire alarm maintenance and support services with SimplexGrinnell, LP in accordance with sole source provisions of the Columbus City Codes, to authorize the expenditure of $40,000.00 from the General Fund, and to declare an emergency. ($40,000.00)
Body
WHEREAS, the Facilities Management Division has a need to contract for maintenance and support services from SimplexGrinnell, LP for existing fire equipment in many of the City's facilities, and
WHEREAS, the Facilities Management Division received a quote good for thirty (30) days from SimplexGrinnell, LP in accordance with the sole source provisions of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Facilities Management Division, in that it is immediately necessary to enter to contract with SimplexGrinnell, LP for fire alarm equipment maintenance and support services, in order to preserve life safety services, thereby preserving the public property, health, safety and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract with SimplexGrinnell, LP for fire alarm maintenance and support services in accordance with the quotation received on all items.
SECTION 2. That the expenditure of $40,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA: 450044
Object Level 1: 03
Object Level 3: 3372
Amount: $40,000.00
SECTION 3. That in accordance with the provisions of 329.07(e) of the Columbus City Code, this Council finds it is in the best interest of the City of Columbus to allow for the aforementioned sole source purchase.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from the after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.