Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Bomar Construction Company, Inc. for renovations at City Hall in the amount of $799,610.00 . These renovations will include refurbishment of the existing exterior doors at City Hall in order to improve weather tightness, appearance, and energy efficiency. Renovations will also include security improvements to the Front Street vestibule and entrance desk. These security related renovations will include a new entrance area layout, traffic flow and security enhancements to better manage access to and from City Hall.
The Department of Finance and Management, Office of Construction, solicited formal bids for the renovation of the exterior doors and security desk at City Hall. The city received two bids on April 24, 2016 as follows (1 *FBE, 1 MBE):
*Bomar Construction Company, Inc. $799,610.00
Miles-McClellan Construction $823,220.00
All proposals were deemed responsive. The above amounts include a 15 percent construction contingency.
After review of the bids received, the office of Construction Management recommends acceptance of the lowest, responsive, responsible, and best bid submitted by Bomar Construction Company in the amount of $799,610.00. Due to the age of the bids, Bomar Construction Company has agreed to extend their bid pricing through November 30, 2016.
Emergency action is requested to expedite the ordering of material, so that renovations may begin as soon as practical.
Bomar Construction Company, Inc. Contract Compliance No. 31-1430310
Fiscal Impact: This ordinance authorizes an expenditure of $799,610.00 from the Construction Management Capital Improvement Fund with Bomar Construction Company for renovations at City Hall 90 West Broad Street. The Office of Construction Management budgeted $850,000.00 in the capital fund for this improvements.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Bomar Construction Company, Inc. for renovations at City Hall; to authorize the expenditure of $799,610.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($799,610.00)
Body
WHEREAS, the exterior doors and the Front Street vestibule are in need of renovation, and
WHEREAS, the Office of Construction Management solicited formal competitive bids for the renovation of the exterior doors and security desk at City Hall, and
WHEREAS, Bomar Construction Company was deemed the lowest, responsive, responsible, and best bidder; and
WHEREAS, funds in the amount of $799,610.00 are available for this project in the Construction Management Capital Improvement Fund within the Department of Finance and Management; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Bomar Construction Company, Inc. for the renovation of the exterior doors and Front Street vestibule at City Hall, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Bomar Construction Company, Inc. for renovations at City Hall, 90 West Broad Street.
SECTION 2. The expenditure of $799,610.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized and approved from the Construction Management Capital Improvement Fund, Fund 7733, in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.