Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for the purchase of (6) Ford Rangers for the Department of Public Service, Division of Design and Construction.
The Department of Public Service, Division of Design and Construction, is responsible for conducting onsite assessments and inspecting private and public projects within the City. The Division of Design and Construction has a need to purchase (6) Ford Rangers to continue daily operational tasks, with the division identifying the brass tags as a one for one turn in upon delivery. The City has a multiple-year Universal Term Contract established for this equipment with Ricart Properties, Inc.
The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):
Ricart Properties, Inc., PA007217, Light Duty Vehicles, expires 06/30/2027
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Ricart Properties, Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Ricart Properties, Inc. is CC004963 and expires 11/19/2027.
3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from the Private Construction Inspection Fund, Fund 2241; and Public Construction Inspection Fund, Fund 5518.
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the equipment can be ordered while the time-sensitive quote is valid and be available for daily operational use as to not further delay any existing and upcoming private and public projects within the City.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of (6) Ford Rangers from Ricart Properties, Inc.; to authorize the expenditure of up to $206,689.20 from the Private Construction Inspection Fund and Public Construction Inspection Fund; and to declare an emergency. ($206,689.20)
Body
WHEREAS, the Department of Public Service, Division of Design and Construction, is responsible for conducting onsite assessments and inspecting private and public projects within the City; and
WHEREAS, the Purchasing Office established PA007217 for light duty vehicles with Ricart Properties, Inc.; and
WHEREAS, the Division of Design and Construction desires to purchase (6) Ford Rangers to assist with conducting onsite assessments and inspecting private and public projects within the City; and
WHEREAS, the Director of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with Ricart Properties, Inc. in accordance with the terms, conditions and specifications of PA007217 on file in the Purchasing Office; and
WHEREAS, City Council approval is required to expend more than $100,000.00 on a Universal Term Contract without bidding the purchase; and
WHEREAS, it is necessary to authorize the expenditure of up to $206,689.20 with Ricart Properties, Inc. for the purchase of the (6) Ford Rangers; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service, Division of Design and Construction in that it is immediately necessary to authorize the Director of Finance and Management to associate all general budget reservations with the appropriate universal term contracts with Ricart Properties Inc. for the purchase of said units so that the vehicles can be ordered while the time-sensitive quote is valid, be available for daily operational use as to not further delay any existing and upcoming private and public projects within the City, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. City Council authorizes the expenditure of more than $100,000.00 with Ricart Properties, Inc., on Universal Term Contract PA007217, Light Duty Vehicles.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of (6) Ford Rangers for the Division of Design and Construction.
SECTION 3. That the expenditure of $103,344.60, or as much thereof as may be necessary, is hereby authorized in Fund 2241 (the Private Construction Inspection Fund), Dept-Div 5912 (Division of Design and Construction) in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $103,344.60, or as much thereof as may be necessary, is hereby authorized in Fund 5518 (the Public Construction Inspection Fund), Dept-Div 5912 (Division of Design and Construction) in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.