Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract for the construction of the Resurfacing - 2015 Concrete Rehabilitation project and to provide payment for construction administration and inspection services.
The scope of services for this project consists of potentially repairing sixteen (16) concrete city streets, including repairing and replacing concrete slabs, sawing and sealing concrete joints, and other such work as may be necessary to complete the contract, in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed is June 30, 2015. The Office of Support Services let the project through Vendor Services and Bid Express. Seven bids were received on May 28, 2015 (seven majority) and tabulated on May 29, 2015, as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
G&G Cement Contractors $841,443.75 Columbus, OH Majority
Newcomer Concrete Services, Inc. $842,321.91 Norwalk, OH Majority
Nickolas Savko & Sons, Inc. $907,616.85 Columbus, OH Majority
Decker Construction Company $1,012,214.33 Columbus, OH Majority
Columbus Asphalt Paving $1,133,405.00 Gahanna, OH Majority
Trucco Construction Company $1,193,615.22 Powell, OH Majority
Shelly and Sands, Inc. $1,620,182.25 Columbus, OH Majority
The committee awarded the contract to G&G Cement Contractors as the lowest responsive and responsible and best bidder. The contract amount will be $841,443.75. The amount for construction administration and inspection services will be $84,144.38. The total legislated amount is $925,588.13.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G&G Cement Contractors.
2. PRE-QUALIFICATION STATUS
G&G Cement Contractors and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
3. CONTRACT COMPLIANCE
The contract compliance number for G&G Cement Contractors is 31-0924129 and expires 6/23/16.
4. FISCAL IMPACT
Funds in the amount of $925,588.13 are available for this project in the Street and Highway Improvement Fund within the Department of Public Service. An amendment to the 2015 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
5. EMERGENCY DESIGNATION
The department requests emergency designation so as to allow this project to commence as soon as possible and avoid delays in the completion of the 2015 Resurfacing Program.
Title
To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with G&G Cement Contractors in connection with the Resurfacing - 2015 Concrete Rehabilitation project; to amend the 2015 Capital Improvements Budget; to authorize the expenditure of up to $925,588.13 from the Street and Highway Improvements Fund to pay for this project; and to declare an emergency. ($925,588.13)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Resurfacing - 2015 Concrete Rehabilitation project; and
WHEREAS, the scope of services for this project consists of potentially repairing 16 concrete City streets, including repairing and replacing concrete slabs, sawing and sealing concrete joints; and
WHEREAS, G&G Cement Contractors will be awarded the contract for the Resurfacing - 2015 Concrete Rehabilitation project; and
WHEREAS, it is necessary to enter into contract with G&G Cement Contractors for the aforementioned project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize this contract in order to avoid delays in the completion of the Department's 2015 Resurfacing Program, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized by Ordinance 0557-2015 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
704 / 530161-100139 / Roadway Improvements - I70/I71 East Interchange Phase 2D (Voted Carryover) / $1,643,918.00 / ($925,589.00) / $718,329.00
704 / 530282-100079 / Resurfacing - Northland (Voted Carryover) / $2,988.00 / $269,296.00 / $272,284.00
704 / 530282-100078 / Resurfacing - Northwest (Voted Carryover) / $95.00 / $276,597.00 / $276,692.00
704 / 530282-100081 / Resurfacing - West Scioto (Voted Carryover) / $744.00 / $379,697.00 / $380,441.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation between projects within the Streets and Highways G.O. Bonds Fund, Fund 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100139 / Roadway Improvements - I70/I71 East Interchange Phase 2D / 06-6600 / 704139 / $925,588.13
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100079 / Resurfacing - Northland / 06-6600 / 748279 / $269,295.16
704 / 530282-100078 / Resurfacing - Northwest / 06-6600 / 748278 / $276,596.89
704 / 530282-100081 / Resurfacing - West Scioto / 06-6600 / 748281 / $379,696.08
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with G&G Cement Contractors, 2849 Switzer Avenue, Columbus, Ohio 43219, for the construction of the Resurfacing - 2015 Concrete Rehabilitation project in an amount up to $841,443.75 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $84,144.38.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of up to $925,588.13 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Contract - $841,443.75
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100079 / Resurfacing - Northland / 06-6631 / 748279 / $244,809.15
704 / 530282-100078 / Resurfacing - Northwest / 06-6631 / 748278 / $251,454.55
704 / 530282-100081 / Resurfacing - West Scioto / 06-6631 / 748281 / $345,180.05
Inspection - $84,144.38
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530282-100079 / Resurfacing - Northland / 06-6687 / 748279 / $24,486.01
704 / 530282-100078 / Resurfacing - Northwest / 06-6687 / 748278 / $25,142.34
704 / 530282-100081 / Resurfacing - West Scioto / 06-6687 / 748281 / $34,516.03
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.