Explanation
This ordinance authorizes the Finance and Management Director to issue a purchase order with Genuine Parts Co/NAPA for automotive parts and supplies per the terms and conditions of a Universal Term Contract. The purchase order will be established from an existing Auditor's Certificate. This is necessary during the interim between the 2009 fiscal year and passage of the 2010 budget.
Emergency Action is requested to authorize the purchase of necessary parts and supplies during the budget interim so that the City's vehicle fleet is kept in a proper state of repair, including Police, Fire and Refuse Collection vehicles.
FISCAL IMPACT: The ordinance will authorize the establishment of a purchase order not to exceed $80,000 from an already established Auditor's Certificate. It will not authorize additional appropriation or encumbrance.
Genuine Parts Co/NAPA Contract Compliance Number 58-0254510, expiration date 03/07/2010.
Title
To authorize the Finance and Management Director to issue an $80,000.00 purchase order from an existing Auditor's Certificate with Genuine Parts Co/NAPA for automotive parts and supplies for the Fleet Management Division per the terms and conditions of a Universal Term Contract; and to declare an emergency. ($80,000.00)
Body
WHEREAS, the Fleet Management Division has a need to purchase automotive parts and supplies from Genuine Parts Co/NAPA for motorized equipment from a Universal Term Contract for parts and supplies that have been established through the formal competitive bid process by the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to establish purchase orders within the Fleet Services Fund to promote and be consistent with accurate accounting practices, and to authorize the purchase of necessary parts and supplies so that the City's fleet is kept in a state of repair, including Police, Fire and Refuse Collection vehicles, thereby preserving the public health, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director is hereby authorized to issue a purchase order not to exceed $80,000.00 with Genuine Parts Co/NAPA for the Fleet Management Division per the terms and conditions of a Universal Term Contract (BPFLT14A), from Auditor's Certificate AC030416.
Section 2. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.