Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Screw Conveyor Parts for the Division of Sewerage and Drainage, the sole user, in accordance with sole source provisions. These replacement parts will be utilized by the Jackson Pike and Southerly Wastewater Treatment Plants for repairs of the system used in the dewatering process to transport bio-solids. The sole source, ML Separation & Conveying, is the owner of the parts drawings and do not sell the drawings nor do they sell to a third party for resale. The term of the proposed option contract would be approximately two (2) years, expiring December 31, 2011, with the option to renew for one (1) additional year.
The Purchasing Office has received a completed bid document:
ML Separation & Conveying, Inc., MAJ, CC# 99-9999992 expires 8/06/2010, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Sewerage and Drainage, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed. The Division ofSewerage and Drainage intends to purchase from this pending contract yet this year.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Screw Conveyor Parts with ML Separation & Conveying, Inc., in accordance with sole source provisions; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($1.00)
Body
WHEREAS, the Division of Sewerage and Drainage is in need of parts for the existing Spaans Babcock OEM Full Flygt Screw Conveyors at the Jackson Pike and Southerly Wastewater Treatment Plant; and,
WHEREAS, ML Separation & Conveying, Inc. is the sole source for these parts; and,
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Screw Conveyor Parts, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for an option to purchase Screw Conveyor Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract for the option to purchase Sludge Conveyor Parts in accordance with Solicitation No. SA003324 for a term of approximately two (2) years, expiring December 31, 2011, with the option to renew for one (1) additional year, as follows:
ML Separation & Conveying, Inc., All Items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That this purchase is in accordance with the provisions of the Columbus City Code, Section 329.07(e), "Sole Source Procurement."
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.