Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification with Resource International, Inc., for construction administration/inspection services as part of the Construction Administration/Construction Inspection Services 2023-2025 contract, CIP #650800-100039.
Resource International, Inc. was awarded a contract to perform construction administration/inspection services for Division of Sewerage and Drainage Capital Improvement Projects that bid during the years 2023, 2024, and 2025. The contract is modified as needed throughout the three-year contract period to include these projects as they go to construction. The construction projects to be administered by Resource International, Inc. under this contract modification are CIP #650745-100013 2021 General Construction Contract - Sanitary, and CIP #610500-100005 2021 General Construction Contract - Storm (CA/CI).
This work will primarily be performed in Community Planning Area “99 - Citywide”.
1.1. Amount of additional funds to be expended: $599,643.52
Original Contract: $540,123.70 (ORD 0200-2023; PO319886, PO384348, PO384351)
Modification #1: $99,810.09 (ORD 1912-2023; PO405218)
Modification #2 $1,200,000.00 (ORD 2722-2023: PO TBD)
Modification #3 $599,643.52 (Current)
Total $2,439,577.31
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2023 - 2025. Modifications were anticipated and explained in the original legislation under Ordinance 0200-2023.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2023-2025) timeframe.
1.4. How cost of modification was determined:
The cost of the modification was determined per the contract rates and titles established in the original contract and an estimate of the number of hours needed for each title for the tasks to be assigned to the contract modification.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
3. CONTRACT COMPLIANCE INFORMATION
Resource International, Inc.’s contract compliance number is CC-004197 and expires 5/31/2025.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract. Resource International, Inc. is classified as a WBE company by ODI. As shown in the Utilization Plan attached to this ordinance, Resource International, Inc. plans to use one sub-consultant on this task. MBE/WBE participation for this modification is projected to be 97%. The subcontractor Resource International, Inc. proposes to use for this contract modification is listed below:
Company Name City/State ODI Certification Status
EMH&T Columbus, OH MAJ
Resource International, Inc.’s and EMH&T’s certifications were in good standing at the time of this contract modification.
5. FISCAL IMPACT
Funds are appropriated and available within the Sanitary Bond Fund, Fund 6109 and the Storm Bond Fund, Fund 6204 for these expenditures. An amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Sanitary Bond Fund and within the Storm Bond Fund are needed to align cash and appropriation with the proper projects.
Title
To authorize the Director of Public Utilities to enter into a contract modification with Resource International, Inc. for the Construction Administration/Construction Inspection Services 2023-2025 contract; to authorize an amendment to the 2023 Capital Improvement Budget; to authorize a transfer of cash and appropriation within the Sanitary Bond Fund and within the Storm Bond Fund; and to expend up to $299,821.76 from the Sanitary Bond Fund and $299,821.76 from the Storm Bond Fund for the modification. ($599,643.52)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, Resource International, Inc. was one of six firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 0200-2023 authorized the contract with Resource International, Inc. for these services and assigned the first tasks to be performed; and
WHEREAS, additional construction inspection/administration tasks need to be performed; and
WHEREAS, the contract with Resource International, Inc. will need to be modified to add these tasks to the contract and to add funding to pay for the tasks; and
WHEREAS, an amendment to the 2023 Capital Improvement Budget is needed to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation within the Sanitary Bond Fund and within the Storm Bond Fund to align cash and appropriation with the proper project; and
WHEREAS, funds must be expended to pay for the construction administration and inspection services Resource International, Inc. provides under the Construction Administration/Construction Inspection Services 2023-2025 contract; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvement Budget authorized by Ordinance 1711-2023 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6109 / 650725-100020 / Alum Creek Trunk (South) - Phase 2 (Voted Sanitary Carryover) / $277,970.00 / $0.00 / ($277,970.00)
6109 / 650725-100022 / Blacklick Creek Sanitary Subtrunk Rehabilitation (Voted Sanitary Carryover) / $50,000.00 / $28,148.00 / ($21,852.00)
6109 / 650745-100013 / 2021 General Construction Contract - Sanitary (Voted Sanitary Carryover) / $0.00 / $299,822.00 / $299,822.00
6204 / 610758-100000 / Eastside Area Neighborhood Stormwater System Improvements (Voted Storm Carryover) / $199,720.00 / $0.00 / ($199,720.00)
6204 / 610050-100000 / Fountain Square Stormwater System Improvements (Voted Storm Carryover) / $127,033.00 / $26,931.00 / ($100,102.00)
6204 / 610500-100005 / 2021 General Construction Contract - Storm (Voted Storm Carryover) / $0.00 / $299,822.00 / $299,822.00
SECTION 2. That the transfer of funds between projects within the Sanitary Bond Fund, Fund 6109, and between projects within the Storm Bond Fund, Fund 6204, is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 3. That the Director of Public Utilities is authorized to enter into a contract modification with Resource International, Inc., 6350 Presidential Gateway, Columbus, Ohio, 43231, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $599,643.52.
SECTION 4. That an expenditure not to exceed $599,643.52 is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 5. Funds are deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.