Explanation
Manual side loader collection vehicles are an integral part of the Refuse Collection Division's mechanized collection system. This ordinance authorizes the purchase of three (3) 17 cubic yard manual side loader trucks to replace aging, high maintenance expense vehicles. Formal competitive bids were solicited and opened by the Purchasing Office on July 24, 2003 (solicitation #SA000484GRW). Bids were received from the following (vendor/make and model/unit cost):
Cab and Chassis Bid
Center City International/International: $49,771.00
Body Bids
McNeilus Truck and Manufacturing Company/McNeilus 20 cubic yard: $45,000.00
Best Equipment Company, Inc./body/LaBrie: $52,163.00
Schodorf Truck Body and Equipment Company, Inc./body/Shu-Pak: $69,101.00*
Combined Cab and Chassis and Body Bids
Graham Ford, Inc./Sterling Acterra and Shu-Pak: $116,733.00
Ace Equipment Sales, Inc./Lodal EVO: $138,300.00
*met bid specifications
The complete refuse collection truck consists of the cab, chassis, and body. The Refuse Collection Division recommends the purchase of the Sterling cab and chassis and the Shu-Pak body from Graham Ford (majority), contract compliance number 34-0901877 (expiring January 15, 2006), as the lowest, best, most responsive and most responsible bid. The total cost of the complete truck is $122,576.00 per unit including these bid options:
Included Options (Cab and Chassis)
Right Hand floor heater, $820.00 per unit, $2,460.00 total
Included Options (Body)
Second Cart Dumper on Street Side, $5,023.00 per unit, $15,069.00 total
The division has not purchased manual side loaders for several years.
This expense is budgeted within the Voted 1995, 1999 Refuse Collection Fund and is consistent with the division's scheduled collection vehicle replacement program. This ordinance also appropriates and transfers funding within the Special Income Tax Fund because all unencumbered cash within the Refuse Collection Fund has been exhausted. This method of funding is a temporary measure until the City sells notes or bonds for this acquisition.
Emergency action is requested to expedite the receipt of these new trucks that have a long delivery lead-time.
Title
To appropriate and authorize the City Auditor to transfer $367,728.00 from the Special Income Tax Fund to the Voted 1995, 1999 Refuse Collection Fund; to authorize and direct the Finance Director to enter into contract with Graham Ford for the purchase of three (3) manual side loader refuse collection trucks for the Refuse Collection Division; to authorize the expenditure of $367,728.00 from the Voted 1995, 1999 Refuse Collection Fund, and to declare an emergency. ($367,728.00)
Body
WHEREAS, the Purchasing Office solicited formal competitive bids to acquire manual side loader refuse collection trucks on behalf of the Refuse Collection Division; and
WHEREAS, bids received for solicitation #SA000484GRW were opened on July 24, 2003; and
WHEREAS, the purchase of these vehicles constitutes part of this division's scheduled vehicle replacement program and is a budgeted expense within the division's 2003 capital improvement budget; and
WHEREAS, these trucks will replace aging and high maintenance expense vehicles; and
WHEREAS, it is necessary to appropriate monies within the Special Income Tax Fund and transfer the same to the 1995, 1999 Voted Refuse Collection Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division, Public Service Department, in that it is immediately necessary to enter into contract for the purchase of these vehicles to assure their timely delivery, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Special Income Tax Fund, Fund 430, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2003, the sum of $367,728.00 be and hereby is appropriated to the City Auditor, Department No. 22-01, Object Level One Code 10, Object Level Three Code 5500, OCA Code 920023.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Voted 1995, 1999 Refuse Collection Fund, Fund 703, at such time as it is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 3. That $367,728.00 is hereby appropriated within the Voted 1995, 1999 Refuse Collection Fund, Fund 703, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644419, Project 520001 for the purchase of three (3) manual side loader refuse collection trucks for the Refuse Collection Division.
SECTION 4. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 2 above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract(s) or contract modification(s) associated with the expenditure of the funds transferred under Section 2 above.
SECTION 6. That the City intends that this ordinance constitute an official intent for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 7. That the Finance Director be and hereby is authorized and directed to enter into contract with Graham Ford for the purchase of three (3) manual side loader refuse collection trucks for the Refuse Collection Division for $367,728.00.
SECTION 8. That the expenditure of $367,728.00 or so much thereof as may be needed be and hereby is authorized from the Voted 1995, 1999 Refuse Collection Fund, Fund 703, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644419, Project 520001 to pay the cost thereof.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.