Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT) to modify and renew a contract with InsightETE, for maintenance and support for existing software, previously approved through Ordinance #1179-2007, passed December 10, 2007. The software is utilized as a monitoring tool for various other applications and has the capability to alert DoT staff to performance problems, thereby improving application management. The original software, licenses and maintenance support contract allowed for future renewal of software maintenance and support.
This ordinance will provide for payment of the annual maintenance and support, with the coverage period from February 8, 2009 through April 7, 2010.
FISCAL IMPACT:
As a first time purchase, and during fiscal year 2008, DoT expended $201,358.00 as the total cost to purchase the software, licenses and maintenance support, of which $23,950 (75% prorated) was the annual maintenance fee. The annual maintenance costs thereafter would be $31,934.00 yearly. However, to cover the cost of this year's maintenance and support agreement, both parties mutually agreed to a one time fourteen month period to better align the service contract period in accordance with the passage of the City's budget. This modification is in the amount of $37,251.67, with a coverage period from February 8, 2009 through April 7, 2010. Funding for this coverage period has been identified within the Information Services Fund. The aggregate contract total, including this modification in the amount of $37,251.67 is $238,609.67. Within this aggregate total amount, $61,201.67 is the total associated with maintenance and support for two coverage periods (2008-2009 and 2009-2010).
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate the software maintenance and support services renewal contract for this application that is a crucial tool in monitoring other city applications for performance problems.
CONTRACT COMPLIANCE NUMBER:
InsightETE Corporation - # 311705212 Expiration Date: 6/25/2010
Title
To authorize the Director of the Department of Technology to modify and renew an annual contract with InsightETE Corporation for software maintenance and support; to authorize the expenditure of $37,251.67 from the Information Services Fund; and to declare an emergency. ($37,251.67)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify and renew an annual maintenance and support agreement with InsightETE Corporation, associated with a Business Process Application Monitoring Tool; and
WHEREAS, this application tool enables DoT the ability to proactive monitor application response times, receive alert messages which provide and classify detail information related to transaction and application problems, and distribute the messages to the appropriate staff, and
WHEREAS, to cover the cost of this year's maintenance and support agreement, both parties mutually agreed to a one time fourteen month period to better align the service contract period in accordance with the passage of the City's budget, and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is necessary to immediately modify and renew the software maintenance and support contract, with InsightETE Corporation, for the further preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and renew a contract with InsightETE Corporation, for maintenance and support associated with a Business Process Application Monitoring Tool application with a coverage period from February 8, 2009 through April 7, 2010.
SECTION 2: That the expenditure of $37,251.67 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514| Subfund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $37,251.67|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.