Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract modification with Woolpert, Inc., in the amount of up to $122,626.59 for the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street.
The contract modification is necessary as original contract did not include design funds for the preliminary engineering study elements, funds for the waterline design and additional coordination meetings required to complete the detailed design.
This modification is an addition to the original scope of services but is a continuation of the existing work being performed and it would not be practical or cost effective to the City to contract with a different consultant.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Woolpert, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Woolpert, Inc. is 201391406 and expires 6/6/15.
3. FISCAL IMPACT
Funds in the amount of $122,626.59 are available for this project within the Streets and Highways Bond Fund and the Water Works Enlargement Voted Bonds Fund within the Department of Public Service and Department of Public Utilities.
4. EMERGENCY DESIGNATION
The department requests emergency designation so as to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Woolpert, Inc. for engineering, technical, and surveying services in connection with the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street contract; to authorize the expenditure of up to $122,626.59 from the Streets and Highways Bonds Fund and the Water Works Enlargement Voted Bonds Fund; and to declare an emergency. ($122,626.59)
Body
WHEREAS, it is necessary to authorize a transfer of cash within the Streets and Highway Bond Fund and the Water Works Enlargement Voted Bonds Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street contract; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with Woolpert, Inc. for the provision of engineering and design services described above in the amount of up to $122,626.59; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to contract with Woolpert, Inc. in order to prevent unnecessary delays in the Department's Capital Improvement Program, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer cash and appropriation between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530058-100005 / NCR-TBD / 06-6600 / 745805 / $110,709.83
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100053 / Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street / 06-6600 / 741353 / $110,709.83
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into contract with Woolpert, Inc. for the Arterial Street Rehabilitation - Parsons Avenue - Franklin Avenue to Broad Street contract for engineering and design services in an amount of up to $122,626.59.
SECTION 3. That for the purpose of paying the cost of this contract the sum of up to $122,626.59 or so much thereof as may be needed, is hereby authorized to be expended as follows:
Streets and Highways Bond Fund:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100053 / Arterial Street Rehabilitation - Parsons Avenue - Franklin Ave to Broad St / 06-6677 / 741353 / $110,709.83
Water Works Enlargement Voted Bonds Fund:
606 / 690236-100000 (carryover) / Water Main Rehab. / 06-6677 / 606236 / $11,916.76
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.